Research Program Coordinator — Infectious Diseases

Washington University in St. Louis; St. Louis (MO); On-site; USD 53,000 - 91,000; Full time

Benefits offered by this job

Vacation time and holidays

Health insurance

Transit benefits (U-Pass)

Retirement savings plan

Job summary

Washington University in St. Louis is seeking a motivated professional to provide programmatic and administrative support for multiple research, training, and educational initiatives in Saint Louis, MO.

You will assist with day-to-day operations, budgeting, communications, and reporting to keep projects organized and aligned with program goals. Responsibilities include coordinating meetings, conferences, and activities; supporting recruitment and onboarding; managing promotional materials and

Qualifications

• Bachelor's degree required for this role.
• Master's degree preferred, with advanced training in research administration or related field.
• Three years of relevant experience is expected.

Responsibilities

• Supports the Research Center Program Manager and PI in coordinating day-to-day activities across multiple research and training programs.
• Coordinates meetings, seminars, and educational activities, including scheduling, travel, and materials.
• Assists with planning conferences, training programs, and events with logistical and administrative support.
• Facilitates communication among faculty, trainees, staff, and institutional partners.
• Assists with participant recruitment, onboarding, communications, and ongoing program administration.
• Develops and disseminates promotional materials to increase visibility and participation.
• Maintains program websites, newsletters, social media, and other communications.
• Provides administrative support for grants and program documentation.
• Tracks timelines, deliverables, invoices, and other administrative activities.
• Maintains program records, databases, and documentation for reporting and compliance.
• Prepares annual reports, presentations, and summaries for lab leadership.
• Maintains rosters and contact lists for multiple programs.
• Supports relationships with community partners and coordinates ongoing activities and communications.
• Works with grants management to process invoices and support grant-related financial activities.
• Performs other duties in support of research center operations.

Skills

Analytical Thinking

Detail-Oriented

Interpersonal Relationships

Microsoft Office

Multitasking

Oral Communications

Organizing

Project Management

Project Management Tools

Relationship Building

Sound Judgment

Stakeholder Engagement

Strategic Thinking

Working Independently

Written Communication

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Job description

Washington University in St. Louis is seeking a motivated professional to provide programmatic and administrative support for multiple research, training, and educational initiatives in Saint Louis, MO.

You will assist with day-to-day operations, budgeting, communications, and reporting to keep projects organized and aligned with program goals. Responsibilities include coordinating meetings, conferences, and activities; supporting recruitment and onboarding; managing promotional materials and