Project Coordinator II - Infectious Diseases

Washington University in St. Louis; St. Louis (MO); On-site; USD 53,000 - 91,000; Full time

Benefits offered by this job

Vacation time and holidays

Health insurance

Transit benefits (U-Pass)

Retirement savings plan

Job summary

Washington University in St. Louis is seeking a motivated professional to provide programmatic and administrative support for multiple research, training, and educational initiatives in Saint Louis, MO.

You will assist with day-to-day operations, budgeting, communications, and reporting to keep projects organized and aligned with program goals. Responsibilities include coordinating meetings, conferences, and activities; supporting recruitment and onboarding; managing promotional materials and

Qualifications

• Bachelor's degree required for this role.
• Master's degree preferred, with advanced training in research administration or related field.
• Three years of relevant experience is expected.

Responsibilities

• Supports the Research Center Program Manager and PI in coordinating day-to-day activities across multiple research and training programs.
• Coordinates meetings, seminars, and educational activities, including scheduling, travel, and materials.
• Assists with planning conferences, training programs, and events with logistical and administrative support.
• Facilitates communication among faculty, trainees, staff, and institutional partners.
• Assists with participant recruitment, onboarding, communications, and ongoing program administration.
• Develops and disseminates promotional materials to increase visibility and participation.
• Maintains program websites, newsletters, social media, and other communications.
• Provides administrative support for grants and program documentation.
• Tracks timelines, deliverables, invoices, and other administrative activities.
• Maintains program records, databases, and documentation for reporting and compliance.
• Prepares annual reports, presentations, and summaries for lab leadership.
• Maintains rosters and contact lists for multiple programs.
• Supports relationships with community partners and coordinates ongoing activities and communications.
• Works with grants management to process invoices and support grant-related financial activities.
• Performs other duties in support of research center operations.

Skills

Analytical Thinking

Detail-Oriented

Interpersonal Relationships

Microsoft Office

Multitasking

Oral Communications

Organizing

Project Management

Project Management Tools

Relationship Building

Sound Judgment

Stakeholder Engagement

Strategic Thinking

Working Independently

Written Communication

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Job description

Position Summary

LocationSAINT LOUIS, MO 63110

Scheduled Hours40

Position Summary Provides programmatic and administrative support for multiple research, training, and educational initiatives. Supports the Principal Investigator and Research Center Program Manager in coordinating day-to-day operations across a large portfolio of research grants and training programs. This position assists with program activities, budgeting, cost tracking, communications, and operational processes to help ensure projects remain organized and aligned with program goals.

Job Description Primary Duties & Responsibilities:

• Supports the Research Center Program Manager and Principal Investigator in the day-to-day coordination of multiple research and training programs.
• Coordinates meetings, seminars, educational activities, and routine program operations, including scheduling, logistics, travel arrangements, and meeting materials.
• Assists with planning and running conferences, training programs, and special events by providing logistical, communication, and administrative support.
• Facilitates communication among faculty, trainees, staff, and institutional partners.
• Assists with participant recruitment, onboarding, communications, and ongoing program administration.
• Develops and disseminates promotional materials to increase visibility and participation across research and training programs.
• Maintains program websites, newsletters, social media, and other communication materials.
• Provides administrative support for grants and other program documentation.
• Tracks project timelines, deliverables, invoices, and other administrative activities to support program operations.
• Maintains program records, databases, and documentation to support reporting and compliance.
• Supports preparation of annual reports, presentations, summaries, and other materials for lab leadership.
• Maintains research site rosters and contact lists of multiple programs.
• Supports relationships with community partners and helps coordinate ongoing program activities and communications.
• Works with the grants management team to process invoices and support grant-related financial activities.
• Performs other related duties in support of research center operations.

Working Conditions: Job Location/Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

Physical Effort:

• Typically sitting at a desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Required QualificationsBachelor's degree

Certifications/Professional Licenses No specific certification/professional license is required for this position.

Work Experience: Relevant Experience (3 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

Preferred Qualifications Master's degree

Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Analytical Thinking, Detail-Oriented, Interpersonal Relationships, Microsoft Office, Multitasking, Oral Communications, Organizing, Project Management, Project Management Tools, Relationship Building, Sound Judgment, Stakeholder Engagement, Strategic Thinking, Working Independently, Written Communication

Grade G11

Salary Range $53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.