Research Program Coordinator III-CIMBTR IRB

The Medical College of Wisconsin; Milwaukee (WI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Excellent healthcare coverage

403B retirement package

Competitive vacation and paid holidays

Tuition

Job summary

The Medical College of Wisconsin seeks an experienced IRB Coordinator to oversee institutional review board activities for CIBMTR research database protocols. Working under the QA Manager and Program Director, you will ensure HRPP compliance, track approvals, amendments, and annual CPRs across a network of more than 200 participating sites.

You will serve as a subject matter resource on IRB processes, coordinate regulatory submissions, and communicate with MCW and external centers to maintain

Qualifications

• Bachelor's Degree required.
• 5 years of experience required.
• Coursework or advanced training in human subjects research protections, research compliance, regulatory affairs, or clinical research administration.
• CITI training within 90 days of hire.
• Certified IRB Professional (CIP) preferred.

Responsibilities

• Coordinate IRB activities for assigned research database protocols.
• Manage Annual Continuing Progress Reviews (CPRs) submissions and follow-up actions.
• Coordinate protocol amendments, revisions, renewals, and closures.
• Serve as liaison for IRB communications between CIBMTR, MCW and participating research centers.
• Monitor site-specific IRB approval status and documentation for 200+ sites.
• Develop and maintain systems tracking protocol approval status, site participation, and regulatory milestones.
• Monitor utilization of the NMDP Central IRB and identify sites using alternative IRB review processes.
• Work with participating centers to document local IRB review pathways and approval requirements.
• Collaborate with Research Database Protocol team to ensure ongoing compliance.
• Coordinate cross-campus regulatory activities and liaise among investigators, staff, and stakeholders.
• Facilitate additional IRB approval requests.
• Serve as a content expert on HRPP policies and regulations.
• Attend quarterly HRPP meetings and disseminate updates.
• Coordinate consent training activities and prepare compliance reports.
• Support continuous improvement of IRB processes and regulatory tracking.

Skills

Communication skills

Attention to detail

Analytical thinking

Project management

HRPP knowledge

IRB processes

Education

Bachelor's degree

Master's degree preferred

Job description

Summary

Work independently under the direction of the Quality Assurance Manager and/or Program Director to coordinate and oversee Institutional Review Board (IRB) activities for Center for International Blood & Marrow Transplant Research (CIBMTR) research database protocols. Manage regulatory processes to ensure compliance with Human Research Protection Program (HRPP) requirements, institutional policies, and applicable federal regulations governing human subjects research. Serve as a subject matter resource for IRB-related activities across a large network of participating research centers and facilitate timely protocol review, approval, and maintenance activities.

Primary Responsibilities

• Serve as the CIBMTR MCW primary coordinator for all IRB activities associated with assigned research database protocols.
• Manage Annual Continuing Progress Reviews (CPRs), ensuring timely submissions, approvals, and follow-up actions.
• Coordinate protocol amendments, revisions, renewals, and closures.
• Serve as liaison for all IRB communications between CIBMTR, MCW and participating research centers.
• Monitor site-specific IRB approval status, expiration dates, and documentation requirements for more than 200 participating sites.
• Develop and maintain systems for tracking protocol approval status, site participation, and regulatory milestones.
• Monitor utilization of the NMDP Central IRB and identify sites utilizing alternative IRB review processes.
• Work with participating centers to understand and document local IRB review pathways and approval requirements.
• Collaborate with Research Database Protocol team and participating sites to ensure ongoing compliance with protocol and regulatory requirements.
• Coordinate cross-campus regulatory activities and serve as a liaison among investigators, study staff, compliance personnel, and institutional stakeholders.
• Facilitate additional IRB approval requests.
• Serve as a content expert regarding Human Research Protection Program (HRPP) policies, procedures, and emerging regulatory requirements.
• Attend and participate in quarterly HRPP meetings and disseminate relevant updates to stakeholders.
• Coordinate and support informed consent and consent-process training activities.
• Prepare reports and summaries regarding site approval status, protocol compliance, and regulatory performance metrics.
• Support continuous improvement of IRB processes, workflows, and regulatory tracking systems.
• Participate in the development of program resources through literature searches, benchmarking, and review of industry best practices.
• Participate on committees relevant to human research protections, regulatory compliance, and program operations.

Knowledge – Skills – Abilities

Excellent oral and written communication skills are essential. Strong attention to detail, analytical thinking, organization, and project management skills required. Demonstrated knowledge of human subjects research regulations, IRB processes, and Human Research Protection Program requirements. Ability to manage multiple projects and deadlines while collaborating effectively with diverse stakeholder groups.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's Degree

Minimum Required Experience: 5 years

Preferred Education: Master's degree in public health (MPH), Clinical Research, Health Sciences, Healthcare Administration, Research Administration, Regulatory Science, or related field.

Coursework or advanced training in human subjects research protections, research compliance, regulatory affairs, or clinical research administration.

Preferred Experience: Experience in clinical research, regulatory affairs, research administration, research compliance, or IRB administration. Demonstrated experience coordinating regulatory submissions and maintaining compliance within a human subjects research environment. Multi-site research experience. Experience supporting registry or observational research studies, central IRBs and reliance agreements, working in an academic medical center or research organization.

Required Certification/Licensure(s): CITI training required within 90 days of hire

Preferred Certification / Licensure(s): Certified IRB Professional (CIP) preferred

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Physical Requirements

Work requires infrequent physical effort such as walking or retrieving materials.

Work Environment

May experience slightly disagreeable features such as temperature changes or noise from time to time. Work performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition