Research Program Coordinator III-CIMBTR IRB

The Medical College of Wisconsin, Inc.; United States; On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health insurance

403(b) Retirement Package

Tuition reimbursement

Paid parental leave

Vacation & holidays

Job summary

The Medical College of Wisconsin seeks an experienced IRB Coordinator to oversee institutional review board activities for cross‑center research protocols. You will manage HRPP compliance, maintain protocol accuracy, and liaise with CIBMTR, MCW, and participating sites to ensure timely reviews.

Responsibilities include CPR oversight, protocol amendments, and regulatory reporting while supporting training and policy updates. Bachelor’s degree required; MPH/IRB CIP preferred.

Qualifications

• Bachelor’s degree required; Master’s degree preferred in public health, research administration, or related field.
• Minimum 5 years coordinating IRB submissions and regulatory compliance in multi-site research.
• CITI training completed within 90 days of hire; CIP preferred.
• Experience with central IRBs, reliance agreements, and HRPP requirements.

Responsibilities

• Coordinate IRB activities for multiple research database protocols across 200+ sites.
• Manage annual CPRs: submissions, approvals, and follow-up actions.
• Coordinate amendments, renewals, and closures of protocols.
• Serve as liaison between CIBMTR, MCW and participating centers.
• Develop tracking systems for protocol approvals and regulatory milestones.

Skills

IRB coordination

HRPP knowledge

Regulatory compliance

Project management

Communication

Education

Bachelor's degree

Master's degree (MPH/related)

Tools

IRB systems

Job description

Summary

Work independently under the direction of the Quality Assurance Manager and/or Program Director to coordinate and oversee Institutional Review Board (IRB) activities for Center for International Blood & Marrow Transplant Research (CIBMTR) research database protocols. Manage regulatory processes to ensure compliance with Human Research Protection Program (HRPP) requirements, institutional policies, and applicable federal regulations governing human subjects research. Serve as a subject matter resource for IRB-related activities across a large network of participating research centers and facilitate timely protocol review, approval, and maintenance activities.

Primary Responsibilities

• Serve as the CIBMTR MCW primary coordinator for all IRB activities associated with assigned research database protocols.
• Manage Annual Continuing Progress Reviews (CPRs), ensuring timely submissions, approvals, and follow-up actions.
• Coordinate protocol amendments, revisions, renewals, and closures.
• Serve as liaison for all IRB communications between CIBMTR, MCW and participating research centers.
• Monitor site-specific IRB approval status, expiration dates, and documentation requirements for more than 200 participating sites.
• Develop and maintain systems for tracking protocol approval status, site participation, and regulatory milestones.
• Monitor utilization of the NMDP Central IRB and identify sites utilizing alternative IRB review processes.
• Work with participating centers to understand and document local IRB review pathways and approval requirements.
• Collaborate with Research Database Protocol team and participating sites to ensure ongoing compliance with protocol and regulatory requirements.
• Coordinate cross-campus regulatory activities and serve as a liaison among investigators, study staff, compliance personnel, and institutional stakeholders.
• Facilitate additional IRB approval requests.
• Serve as a content expert regarding Human Research Protection Program (HRPP) policies, procedures, and emerging regulatory requirements.
• Attend and participate in quarterly HRPP meetings and disseminate relevant updates to stakeholders.
• Coordinate and support informed consent and consent-process training activities.
• Prepare reports and summaries regarding site approval status, protocol compliance, and regulatory performance metrics.
• Support continuous improvement of IRB processes, workflows, and regulatory tracking systems.
• Participate in the development of program resources through literature searches, benchmarking, and review of industry best practices.
• Participate on committees relevant to human research protections, regulatory compliance, and program operations.

Knowledge - Skills - Abilities

Excellent oral and written communication skills are essential. Strong attention to detail, analytical thinking, organization, and project management skills required. Demonstrated knowledge of human subjects research regulations, IRB processes, and Human Research Protection Program requirements. Ability to manage multiple projects and deadlines while collaborating effectively with diverse stakeholder groups.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Bachelor’s Degree Minimum Required Experience: 5 years Preferred Education: Master’s degree in public health (MPH), Clinical Research, Health Sciences, Healthcare Administration, Research Administration, Regulatory Science, or related field. Coursework or advanced training in human subjects research protections, research compliance, regulatory affairs, or clinical research administration. Preferred Experience: Experience in clinical research, regulatory affairs, research administration, research compliance, or IRB administration. Demonstrated experience coordinating regulatory submissions and maintaining compliance within a human subjects research environment. Multi-site research experience. Experience supporting registry or observational research studies, central IRBs and reliance agreements, working in an academic medical center or research organization.

Required Certification/Licensure(s)

CITI training required within 90 days of hire

Preferred Certification/Licensure(s)

Certified IRB Professional (CIP) preferred #LI-SN1

Physical Requirements

Work requires infrequent physical effort such as walking or retrieving materials.

Work Environment

May experience slightly disagreeable features such as temperature changes or noise from time to time. Work performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Flexible Spending options.
• 403B Retirement Package.
• Competitive Vacation and Paid Holidays.
• Tuition Reimbursement.
• Paid Parental Leave.
• Employee & Family Assistance Program (EFAP).
• Pet Insurance.
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview. For a full list of positions see: MCW Careers. At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect.

Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin the tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full‑time and part‑time faculty and approximately 3,500 full‑time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life‑changing discovery.