Research Program Administration Specialist

Rochester Institute of Technology; United States; Hybrid; USD 59,900 - 95,800; Full time

Job summary

Rochester Institute of Technology seeks a Research Administrator to coordinate proposal development, manage budgets, and ensure grant compliance in a hybrid US-based role. You will collaborate with faculty, researchers, and external partners to advance opportunities, oversee a portfolio of projects, and support adoption of new research methods and technologies.

Position requires a Bachelor's degree and at least five years of relevant experience, with a strong emphasis on regulatory standards and

Qualifications

• Bachelor's degree in related field and 5 years of relevant experience.
• Knowledge of grant writing and regulations aligned with laws and policies.
• Experience with financial, procurement, HR, and compliance policies in research administration.
• Strong organizational skills to manage schedules and resources in a dynamic environment.
• Excellent written and verbal communication with internal and external stakeholders.

Responsibilities

• Coordinate development of research proposals with strategic financial planning and funding requirements.
• Conduct financial analysis and budget management for research projects.
• Ensure compliance of operations with grant conditions and regulatory standards.
• Foster collaborations with faculty, researchers, and external partners.
• Provide oversight for a portfolio of research projects to ensure successful execution.
• Support integration of new research technologies and methodologies.

Education

Bachelor's degree in related field

Job description

Essential Duties & Responsibilities

• Coordinates the development of research proposals, integrating strategic financial planning and compliance with funding agency requirements
• Conducts financial analysis and budget management for research projects, ensuring optimal allocation and utilization of resources
• Reviews compliance of research operations with grant conditions, implementing changes where necessary to meet regulatory standards
• Establishes and maintains effective collaborations with faculty, researchers, and external partners to enhance research opportunities
• Manages a portfolio of research projects, providing oversight and support to ensure successful project execution
• Advocates for and supports the integration of new research technologies and methodologies to advance project goals
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of grant writing and proposal development that aligns with state and federal grant/sponsorship laws and regulations and RIT policies and procedures
• Knowledge of regulatory and compliance standards regulations
• Knowledge of financial, procurement, HR, and compliance policies and procedures related to research administration
• Skill in project management and organization to manage schedules, resources, and project timelines efficiently in a dynamic environment
• Skill in effective communication and collaborating with internal and external stakeholders regarding complex or technical topics
• Ability to maintain sensitive and confidential information with discretion and uphold ethical standards of grant funds

Minimum Education & Experience

• Bachelor's degree in related field
• 5 years of relevant experience
• Equivalent combination of experience and education may be considered

Job Level Overview

Specialized Contributor Level 2 - A fully functional role requiring established knowledge of the profession or field of work. Responsible for completing substantive assignments and projects. Problems are varied and non-routine, and resolution requires exercising judgment, analysis, advisement, creativity, and understanding broader sets of issues. May provide assistance to entry level staff.

Additional Details

Office of Criminal Justice is looking for a team player capable of working with community stakeholders to support RIT research.

FLSA Category Exempt

Work Location Hybrid

Compensation $59,900.00 - $95,800.00 Annual

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above.

Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.

Candidates must be eligible to work in the United States.

RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity or gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.

RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [e-mail]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Founded in 1829, Rochester Institute of Technology has a long-standing history of innovation that blends the arts, technology, and experiential learning. In addition to its main campus in Rochester, New York, RIT maintains a strong international presence with over 100 active global partnerships and international campuses in Croatia, Dubai, and Kosovo. As of Fall 2024, total student enrollment across all campuses exceeded 21,000. Nationally recognized for its co-op and internship programs, RIT is supported by more than 4,000 dedicated faculty and staff members committed to student success. Its 1,300-acre suburban campus features cutting-edge facilities that reflect RIT’s strengths in applied research, design, and workforce development.