Sr Program Administrator - NYSP2I

Rochester Institute of Technology; Town of Henrietta (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Rochester Institute of Technology on campus seeks a Senior Program Administrator for NYSP2I to oversee contracts, grants, and budgets, ensuring compliance with sponsor and university policies. The role partners with the director and program teams to advance sustainability initiatives.

The position requires a Bachelor's degree with 8 years of related experience, strong financial acumen, and excellent communication.

Qualifications

• Knowledge of grant writing and proposal development.
• Knowledge of regulatory and compliance standards.
• Knowledge of financial, procurement, HR and compliance policies for research administration.
• Skill in project management and organization to manage schedules and timelines.
• Skill in effective communication with internal and external stakeholders.
• Ability to maintain sensitive information with discretion and uphold ethical standards.

Responsibilities

• Coordinates the development of research proposals, integrating strategic financial planning and compliance with funding agency requirements
• Conducts financial analysis and budget management for research projects, ensuring optimal allocation and utilization of resources
• Reviews compliance of research operations with grant conditions, implementing changes to meet regulatory standards
• Establishes and maintains collaborations with faculty, researchers, and external partners to enhance research opportunities
• Manages a portfolio of research projects, providing oversight to ensure successful execution
• Advocates for and supports integration of new research technologies to advance project goals
• Other duties as assigned

Skills

Grant writing

Regulatory compliance

Budget management

Project management

Communication

Confidentiality

Education

Bachelor's degree

Job description

Position Highlights

This position plays a key leadership role in supporting the New York State Pollution Prevention Institute (NYSP2I) by overseeing contracts, grants, business operations, compliance, and sponsor reporting. The role manages budgets, financial processes, and contractual requirements while ensuring alignment with sponsor, regulatory, and RIT standards. Working closely with the director and program teams, the position supports strategic planning, marketing initiatives, proposal development, and funding opportunities. Responsibilities also include administering competitive programs, coordinating with internal and external stakeholders, improving operational processes, and ensuring the successful delivery of program objectives that advance New York State sustainability and environmental goals.

Essential Duties & Responsibilities

• Coordinates the development of research proposals, integrating strategic financial planning and compliance with funding agency requirements
• Conducts financial analysis and budget management for research projects, ensuring optimal allocation and utilization of resources
• Reviews compliance of research operations with grant conditions, implementing changes where necessary to meet regulatory standards
• Establishes and maintains effective collaborations with faculty, researchers, and external partners to enhance research opportunities
• Manages a portfolio of research projects, providing oversight and support to ensure successful project execution
• Advocates for and supports the integration of new research technologies and methodologies to advance project goals
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of grant writing and proposal development that aligns with state and federal grant/sponsorship laws and regulations and RIT policies and procedures
• Knowledge of regulatory and compliance standards regulations
• Knowledge of financial, procurement, HR, and compliance policies and procedures related to research administration
• Skill in project management and organization to manage schedules, resources, and project timelines efficiently in a dynamic environment
• Skill in effective communication and collaborating with internal and external stakeholders regarding complex or technical topics
• Ability to maintain sensitive and confidential information with discretion and uphold ethical standards of grant funds

Minimum Education & Experience

Bachelor's degree in related field 8 years of relevant experience Equivalent combination of experience and education may be considered

Job Level Overview

Specialized Contributor Level 3 - A senior-level role requiring broad understanding of the profession or field of work. Independently leads diverse and often complex assignments, projects, or programs. May act as a mentor and guide less experienced staff.

FLSA Category Exempt

Work Location On Campus

Compensation $65,000-$95,000 annually

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [e-mail]. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.

Founded in 1829, Rochester Institute of Technology has a long-standing history of innovation that blends the arts, technology, and experiential learning. In addition to its main campus in Rochester, New York, RIT maintains a strong international presence with over 100 active global partnerships and international campuses in Croatia, Dubai, and Kosovo. As of Fall 2024, total student enrollment across all campuses exceeded 21,000. Nationally recognized for its co‑op and internship programs, RIT is supported by more than 4,000 dedicated faculty and staff members committed to student success. Its 1,300-acre suburban campus features cutting‑edge facilities that reflect RIT’s strengths in applied research, design, and workforce development.