Business Operations Associate

Integrated Resources Inc.; Florham Park (NJ); On-site; USD 60,000 - 85,000; Full time

Job summary

Integrated Resources Inc., a reputable staffing firm, seeks a professional to manage procurement and budget tracking in their Florham Park, NJ office. The role involves processing orders, managing departmental budgets, and ensuring compliance with legal agreements. Ideal candidates will have a finance background and proficiency in various computer systems, including SharePoint, Excel, and SAP.

Qualifications

• Finance background required.
• Experience with contract management & compliance preferred.
• Ability to manage global budgets and capitalize on expense tracking projects.

Responsibilities

• Procurement and budget tracking tasks.
• Prepare purchase orders and reconcile departmental expenses.
• Manage administrative functions and travel arrangements.

Skills

SharePoint

Microsoft Word

Excel

PowerPoint

Outlook

SAP

Job description

A Few Words About Us
Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy, and Nursing.

Job Description

1. Procurement and Budget Tracking.
2. Prepare and process all purchase orders, invoices, and other payments (within 72 hours of receipt) and reconcile departmental expenses when problems arise (initiate request for resolutions within 72 hours of identification).
3. Maintain tracking system for all payments that flow through the U.S.
4. Obtain actual and prepare spending reports after the close of each accounting period as requested by the manager for the global group.
5. Work with Finance on monthly expenses, departmental budget forecasting, and tracking.
6. Contract Management: Maintain FCPA compliance with agreements and initiate follow-up actions as needed.
7. Coordinate the compilation, distribution, and storage of all departmental legal agreements and related U.S.-routed documents, utilizing Ariba contracts, and update all (global) post-agreement records via tracking documents and POMS.
8. Coordinate the entry of all CDAS agreements into Ariba contracts, POMS, and our master agreement list. Provide information for agreement audits as needed.
9. Information Systems and Reporting: Enter unsolicited opportunities into POMS.
10. Manage the partnering inbox from our website, assign "New Submissions," and remind opportunity owners to progress submissions (15 days and older) into Initial Review. Upload and maintain new content within the departmental SharePoint site.
11. Maintain monthly and High Priority Business Development (BD) Reports.
12. Operations and Administrative: Perform various administrative functions with minimal supervision for CDAS – US/Florham Park colleagues, including calendar management, arranging meetings, and assisting with meeting planning and events.
13. Make travel arrangements, develop travel itineraries, and prepare expense reports in a timely manner.
14. Handle legal documents by sorting, distributing, and filing incoming materials for signature and record-keeping.
15. Provide backup support to the Senior Vice President in the Executive Assistant’s absence.

Key Criteria

• Finance background, data systems management, experience with contract management & compliance, managing global budgets, and tracking capital and expense projects.

Skills

• SharePoint, Microsoft Word, Excel, PowerPoint, Outlook, SAP, and experience with various computer systems.