Executive Assistant - Finance

JAX; Bar Harbor (ME); Hybrid; USD 80,000 - 116,000; Full time

Benefits offered by this job

Executive incentive plan

Job summary

The Jackson Laboratory in Bar Harbor, Maine seeks an Executive Assistant to support the Senior VP/CFO and Finance leadership, managing calendars, coordinating complex travel, and preparing materials for meetings.

You will draft confidential correspondence, triage issues, and handle expense reporting while acting as a liaison to internal stakeholders and external partners. Hybrid in Bar Harbor with occasional travel, supporting a dynamic finance team.

Qualifications

• 8+ years of experience in executive support; 10+ years preferred.
• High school diploma required; Bachelor's degree preferred, or equivalent experience.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Own the executive's calendar and act as gatekeeper for competing priorities.
• Arrange complex, multi-time-zone travel and compile meeting materials.
• Draft and edit confidential correspondence.
• Triage incoming issues and route or respond as appropriate.
• Complete expense reports and other recurring administrative work.
• Serve as the connective tissue between the executive's office and internal stakeholders.

Skills

Calendar management

Executive support

Travel coordination

Correspondence drafting

Stakeholder liaison

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Zoom/Teams

SharePoint

HRIS

Financial systems

Job description

## Executive Assistant - FinanceApply: Bar Harbor, Maine: Full time: Posted 14 Days Ago: JR006224Provide executive-level administrative support to the Senior VP/CFO and the Finance leadership team at The Jackson Laboratory — the person who knows what's on every calendar, what's due when, and who needs to be in the room.**The Role**This position provides executive-level administrative support to leaders at the Senior Vice President and Executive Vice President level — currently the Senior VP/CFO, the Corporate Controller, and the broader Finance leadership team. You'll manage confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily rhythm of a busy finance office. Hybrid ideally to Bar Harbor, ME in office as needed and occasional travel.**What You'll Do — Executive Support*** Own the executive's calendar and act as gatekeeper for competing priorities* Arrange complex, multi-time-zone travel and compile meeting materials* Draft and edit correspondence, some of it confidential* Triage incoming issues and route or respond as appropriate* Complete expense reports and other recurring administrative work* Serve as the connective tissue between the executive's office and internal stakeholders**What You'll Do — Finance Department Operations*** Track approved absences, AWAs, and time reports for Finance leadership* Maintain Finance, Notary, and AAIG SharePoint sites and email aliases* Coordinate Board Committee meetings and track minutes for signature* Plan full-team retreats, budget planning sessions, and leadership meetings* Manage the Administrative Assistants Information Group — meetings, speakers, follow-up* Initiate purchase requisitions and track event budgets**What You Bring*** 8+ years of experience in a same or similar executive support role (10+ years preferred)* High school diploma required; Bachelor's degree preferred, or equivalent combination of education and experience* Proven ability to handle confidential information with discretion* Strong written and verbal communication skills, including with Board members and external partners* Ability to manage competing deadlines in a fast-paced environment* Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)* Financial acumen to develop, monitor, and manage budgets* Flexibility to adapt to a frequently changing environment* Availability for after-hours support and occasional travel**Good to Know*** This role is eligible for the Executive Assistant Incentive Plan* Work environment is sedentary — mostly seated, occasional standing or walking, lifting up to 10 lbs*The pay range for this position is $80,167- $116,242 Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity.\"*