Research Implementation Coordinator

University at Buffalo; Town of Amherst (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The University at Buffalo seeks a Research Implementation Coordinator to guide the initiation, implementation, and completion of research protocols within the Department of Medicine. You will develop SOPs, provide programmatic guidance for startup needs, and oversee data management, regulatory compliance, and IRB processes across studies.

You will train staff, coordinate onboarding, and support hiring for research personnel while maintaining robust data systems (REDCap) and study documentation.

Qualifications

• Bachelor's degree plus at least 2 years of experience or equivalent combination of education and experience.
• Preferred: Master in public health or related field.
• 3 years of relevant experience including human subjects research, regulatory/IRB processes, and research data management (e.g., REDCap).

Responsibilities

• Develop, maintain, and communicate SOPs for teams across the lifespan of a research project.
• Provide faculty with SOPs and guidance for start-up needs of new protocols.
• Conduct process evaluations to maintain standardization.
• Attend weekly team meetings to ensure consistency across teams.
• Create onboarding and training plans for new team members.
• Lead onboarding sessions with program overview and role-specific training.
• Train staff, postdocs, fellows, and students on procedures and SOP requirements.
• Support interview team in hiring incoming research staff.
• Build, test, and manage REDCap databases and data dictionaries.
• Export and prepare data files for analysis.
• Maintain enrollment and retention logs and reports.
• Develop organized paper file storage structure.
• Set up and monitor randomization; audit servers for consistency.
• Develop study files for IRB approval and manage IRB submissions and CPRs.
• Manage ClinicalTrials.gov updates and serve as point of contact.

Skills

SOP development

Onboarding

Data management

IRB processes

REDCap

Regulatory compliance

Project coordination

Ticketing system

Education

Bachelor's degree

2 years relevant experience

Tools

REDCap

Job description

Research Implementation Coordinator

Position Information

Position Title: Research Implementation Coordinator

Department: Medicine

Posting Link: https://apptrkr.com/9841724 https://www.ubjobs.buffalo.edu/postings/64345

Job Type: Full-Time

Posting Detail Information

Position Summary

Work under the general direction of Department of Medicine research leadership to guide, support, and facilitate the structure necessary for initiating, implementing, and completing research protocols across the Department's research portfolio.

Primary Functions

Process and procedures coordination

• Develop, maintain, and communicate standard operating procedures (SOPs) for teams to utilize across the lifespan of a research project, including onboarding, training, and maintenance of study processes and lab procedures
• Provide faculty with SOPs and programmatic guidance for the start-up needs of new protocols
• Conduct process evaluations across team functions to maintain standardization
• Attend weekly team meetings to ensure consistency and provide real-time feedback for standardization across teams

Onboarding and training

• Create onboarding and training plans in collaboration with the administrative team for new team members
• Lead onboarding sessions for new hires, including program overview, team‑specific overview, and role‑specific training
• Train study staff, postdocs, fellows, and students on study procedures, SOP requirements, and best practices
• Support the interview team in the hiring of incoming research staff

Data management

• Build, test, and manage REDCap databases and data dictionaries for research studies
• Export and prepare data files for analysis
• Build and maintain enrollment and retention logs and reports for research studies
• Develop and maintain an organized structure for paper file storage
• Set up and monitor randomization; audit and maintain servers for consistency across studies

Regulatory management

• Develop study files needed for IRB approval and apply for IRB approval using the study protocol
• Manage IRB processes from study submission through continuing progress reviews (CPRs), amendments, and termination
• Apply IRB regulatory expectations to data management and study maintenance
• Manage ClinicalTrials.gov processes, including updates, and serve as point of contact
• Perform internal audits to identify structural or regulatory deficits

Support ticket management and service

• Serve as a point of contact for the research implementation ticket system, supporting requests for onboarding, SOP clarification or modification, data management needs, study document changes, new study approval, study amendments, and lab support
• Review incoming tickets for urgency, log requests into the tracking system, and respond to requestors regarding receipt and any additional information needed

Other duties as assigned

About the University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

• Our benefits, where we prioritize your well‑being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

As an Equal Opportunity / Affiliated Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelor's degree plus at least 2 years of experience or equivalent combination of education and experience

Preferred Qualifications

• Master in public health, or related field
• 3 years of relevant experience, including experience with human subjects research, regulatory/IRB processes, and research data management (e.g., REDCap)

Physical Demands

Physical Demands

Salary Range

$60,000 - $70,000

Special Instructions Summary

Special Instructions Summary

Is a background check required for this posting?

No

Contact Information

Contact's Name: Ariel Burden

Contact's Pronouns:

Contact's Title: Staff Assistant

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 09/17/2026

Deadline for Applicants:

Date to be filled:

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