Research Implementation Coordinator

University at Buffalo; Buffalo (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The University at Buffalo seeks a Research Coordinator to coordinate process and SOPs across research projects. You will develop and communicate SOPs, onboard staff, and ensure standardized procedures throughout study lifecycles.

You will manage REDCap databases, data dictionaries, and study reports while supporting IRB processes, regulatory compliance, and data integrity in a collaborative environment.

Qualifications

• Bachelor's degree plus 2 years of relevant research support experience.
• Experience with SOP development, onboarding, and regulatory requirements.
• Familiarity with REDCap and IRB processes is preferred.

Responsibilities

• Develop, maintain, and communicate SOPs for teams across-study lifecycles.
• Create onboarding and training plans; lead onboarding sessions for new hires.
• Build, test, and manage REDCap databases and data dictionaries.
• Coordinate IRB submissions, amendments, and CPRs; monitor regulatory compliance.
• Support ClinicalTrials.gov postings and internal audit activities.
• Serve as the support point for the research implementation ticket system.

Skills

SOP development

Onboarding

Data management

Regulatory compliance

IRB processes

REDCap

Education

Bachelor's degree + 2 years experience

Tools

REDCap

IRB systems

Job description

Primary Functions

Process and procedures coordination

• Develop, maintain, and communicate standard operating procedures (SOPs) for teams to utilize across the lifespan of a research project, including onboarding, training, and maintenance of study processes and lab procedures
• Provide faculty with SOPs and programmatic guidance for the start-up needs of new protocols
• Conduct process evaluations across team functions to maintain standardization
• Attend weekly team meetings to ensure consistency and provide real-time feedback for standardization across teams

Onboarding and training

• Create onboarding and training plans in collaboration with the administrative team for new team members
• Lead onboarding sessions for new hires, including program overview, team-specific overview, and role-specific training
• Train study staff, postdocs, fellows, and students on study procedures, SOP requirements, and best practices
• Support the interview team in the hiring of incoming research staff

Data management

• Build, test, and manage REDCap databases and data dictionaries for research studies
• Export and prepare data files for analysis
• Build and maintain enrollment and retention logs and reports for research studies
• Develop and maintain an organized structure for paper file storage
• Set up and monitor randomization; audit and maintain servers for consistency across studies

Regulatory management

• Develop study files needed for IRB approval and apply for IRB approval using the study protocol
• Manage IRB processes from study submission through continuing progress reviews (CPRs), amendments, and termination
• Apply IRB regulatory expectations to data management and study maintenance
• Manage ClinicalTrials.gov processes, including updates, and serve as point of contact
• Perform internal audits to identify structural or regulatory deficits

Support ticket management and service

• Serve as a point of contact for the research implementation ticket system, supporting requests for onboarding, SOP clarification or modification, data management needs, study document changes, new study approval, study amendments, and lab support
• Review incoming tickets for urgency, log requests into the tracking system, and respond to requestors regarding receipt and any additional information needed

Other duties as assigned

About the University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

Learn more

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

As an Equal Opportunity / Affimative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelor’s degree plus at least 2 years of experience or equivalent combination of education and experience

Preferred Qualifications

• Master in public health, or related field
• 3 years of relevant experience, including experience with human subjects research, regulatory/ IRB processes, and research data management (e.g., REDCap)

Is a background check required for this posting? No

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title Staff Assistant

Contact's Email

Contact's Phone [phone]

Salary Range

$60,000 - $70,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

40

Campus

Campus As Assigned

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
  • WNY Jobs
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No
• * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].