Research Grant Specialist II - Academic Pathology

Cedars-Sinai; Los Angeles (CA); On-site; USD 70,000 - 105,000; Full time

Job summary

Cedars-Sinai in Los Angeles is seeking a Research Grant Specialist II to manage pre- and post-award activities for federal and non-federal grants. You will coordinate with principal investigators, ensure compliance, and prepare financial reports and narratives for funding agencies.

The role emphasizes cross-functional collaboration, attention to detail, and the ability to manage multiple deadlines in a fast-paced academic research environment. Strong knowledge of NIH/CFDA guidelines is preferred.

Qualifications

• Three years of experience administering research grants or equivalent.
• Excellent written and verbal communication with major funding guidelines.
• Experience with multi-PI proposals and financial reporting.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Knowledge of budget tracking and expense reconciliation.
• Familiarity with HIPAA and regulatory requirements.

Responsibilities

• Prepare and submit federal and non-federal grants with principal investigators.
• Serve as liaison between research groups and funds administration.
• Perform pre- and post-award administrative functions and document routing for signature.
• Monitor grant accounts, track expenses, and generate financial reports.
• Ensure compliance with FDA, IRB, and institutional policies.
• Maintain Time & Effort reporting and perform budget corrections as needed.
• Identify opportunities for additional funding and assist with budgets for trials.
• Handle multiple tasks with tight timelines and prioritize effectively.

Skills

Grant administration

Budgeting

Financial reporting

Communication

Project coordination

HIPAA compliance

Education

High School Diploma

Bachelor's Degree preferred

Tools

eRA Commons

grants.gov

NIH RePORTER

Federal Reporter

PeopleSoft

Microsoft Office

Job description

Job Description

Join us as a Research Grant Specialist II (RGS II) as we explore Academic Pathology! At Cedars-Sinai our academic culture and environment creates an extraordinary opportunity for cross-disciplinary thinking and research while enjoying a larger sense of autonomy, with the freedom to choose when, and with whom, you collaborate. Our research is largely collaborative and team-work oriented, helping to unleash your potential and enjoying intellectual freedom with the ability to make an individual impact and receive recognition for your work. We are setting the benchmark for how medicine can be more effectively delivered by supporting our distinguished staff, specialists, and scientists, to advance discovery, be a mentor to the next generation, and set new standards of care.

Are you ready to be a part of breakthrough research?

The Research Grant Specialist works with principal investigator to complete and submit federal and non-federal grants and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments. This role generally performs all Pre- and Post- award administrative functions, including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. Ensures compliance with all internal policies, federal and local agency requirements including the Food and Drug Administration (FDA) and local Institutional Review Board.

Primary Job Duties and Responsibilities

• Works with principal investigator to complete and submit federal and non-federal grants.
• Works as the liaison between department or research group and sponsored research funds administration, accounting, and finance departments.
• Generally, performs all Pre-and Post- award administrative functions.
• Ensures internal documents are prepared and routed for signature and processing.
• Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
• Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests.
• Responsible for grant close out.
• Identifies opportunities for research funding opportunities.
• May negotiate budgets for clinical trials.
• May assist with research participant billing.
• Ensures compliance with internal policies and procedures, all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
• Maintains research practices using Good Clinical Practice (GCP) guidelines.
• Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
• Participates in required training and education programs.

Qualifications

Education

• High School Diploma is required. Bachelor's Degree is preferred.

Experience and Skills

• Three (3) years of experience in administration of research grants, or equivalent combination of education and experience.
• Establishes effective working relationships with cross-functional team(s)
• Excellent verbal/written communication skills and solid understanding of federal and major funding agency grant submission guidelines.
• Experience working with multi-PI proposals.
• Experience with preparation of general grant submission components, including the preparation of progress and financial reports.
• Experience with preparation of scientific manuscripts and abstracts.
• Proficiency with eRA commons, grants.gov, NIH RePORTER, Federal Reporter, and other related proposal submission systems.
• Knowledge of expense tracking software required. Knowledge of general accounting and financial analysis required.
• Knowledge of PeopleSoft strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required. Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking.
• Ability to identify problems and resourcefulness to resolve them independently using own initiative.
• Able to handle multiple tasks with short timelines, to prioritize work, and to complete assignments in a timely, accurate manner.
• Ability to work independently, set priorities and handle multiple tasks requiring attention to detail.
• Must be highly organized, patient, persistent, and require minimal supervision in execution of assigned tasks.