Heart Institute - Research Admin Coordinator, Dr. Susan Cheng Lab

Cedars-Sinai; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Cedars-Sinai's Smidt Heart Institute seeks a Research Administrative Coordinator to support budgeting, reporting, and coordination of academic activities within the research area.

You will liaise with internal departments and external partners, manage administrative operations, and assist with regulatory compliance and grant administration tasks.

Qualifications

• Two years of experience supporting research and academic administration.
• Proficiency in Word, PowerPoint and Excel.
• Bachelor's degree related to research preferred.

Responsibilities

• Manage budgetary and fiscal reporting for operations in the assigned area.
• Coordinate academic administrative and office management systems; edit policies and procedures.
• Maintain calendar, schedule meetings, arrange travel, process reimbursements.
• Procure research supplies and ensure funding coverage for projects.
• Prepare correspondence, NIH reviews, and letters of recommendation; assist with course materials.

Skills

Word

PowerPoint

Excel

Attention to detail

Education

High School Diploma/GED

Bachelor's degree related to research

Job description

Job Description

The Smidt Heart Institute reflects Cedars‑Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars‑Sinai. Our cardiologists, cardiac surgeons and specialized care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life‑saving research. From genetic counseling and targeted drug therapies to a growing array of minimally invasive procedures, Cedars‑Sinai continues to stand at the forefront of technology, innovation and discovery improving patient outcomes.

Job Description

The Smidt Heart Institute reflects Cedars‑Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars‑Sinai. Our cardiologists, cardiac surgeons and specialized care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life‑saving research. From genetic counseling and targeted drug therapies to a growing array of minimally invasive procedures, Cedars‑Sinai continues to stand at the forefront of technology, innovation and discovery improving patient outcomes.

Join our team and use your skill with an organization known nationally for excellence in research!

The Research Administrative Coordinator works under the direction of academic leadership of the assigned research area. Provides support for budgetary and fiscal management and reporting of research programs and operations. Assists in coordinating a variety of academic specific activities. Provides assistance with UKG and/or faculty effort recording and reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

Principal Responsibilities

• Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area. May assist with creation and maintenance of budgets for research programs. May generate monthly fiscal and physician billing reports upon request of department management.
• Coordinates the academic administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
• Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
• Composes written correspondence, NIH reviews, and letters of recommendation. May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
• Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
• Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning. May assist with tracking project metrics.
• Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
• Coordinates all academic activities, seminars, lectures and meetings.
• Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
• May assist Principal Investigator with completing and submitting federal and non-federal grants.
• May assist with pre- and post-award grant administration functions.
• May conduct literature searches and format manuscripts for submission and publication.

Qualifications

Education, Experience, & Skills Requirements

• High School Diploma/GED required. Bachelor's Degree related to research preferred.
• Two (2) years of experience supporting research and academic administration required.
• Proficiency in Word, PowerPoint and Excel.
• Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.
• Excellent language skills and understanding of Invoicing, Budget Reconciliation, Grants, Manuscript, and Abstract guidelines.
• Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.