Research Development and Analytics Specialist

Yale University; New Haven (CT); On-site; USD 100,000 - 150,000; Full time

Job summary

Yale University in New Haven is seeking a Research Development and Analytics Specialist to lead analytics, intelligence, and reporting for the Office of Research Development. You will gather and interpret data to support strategic decisions and coordinate cross-campus collaborations.

Responsibilities include dashboards, proposals, and program support, with a focus on improving institutional research capacity and sponsor engagement across the university.

Qualifications

• Advanced data analysis and reporting techniques.
• Experience with grant management and proposal processes.
• Strong collaboration, writing, editing, and communication skills.
• Proven ability to coordinate meetings and events across teams.
• Ability to gather, analyze, and visualize data to inform decisions.

Responsibilities

• Lead analytics, intelligence, and reporting for the Office of Research Development.
• Gather, integrate, analyze, and interpret institutional and external data for decision-making.
• Prepare dashboards, reports, and presentations communicating complex information clearly.
• Collaborate with campus partners to support research analytics and reporting.
• Manage events, sponsor engagements, and workflows to improve efficiency.

Skills

Advanced Excel

BI & SQL basics

Grant management

Meeting coordination

Data visualization

Education

Doctoral degree

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Job Description

• Leads the identification and evaluation of potential funding sources for the development of large grants (>$1M).
• Assists researchers/principal investigators in interpreting grant solicitations, evaluating appropriateness of projects for opportunities, identifying necessary proposal components, developing project timelines, and managing the proposal preparation from concept to submission, ensuring that internal and external deadlines are met.
• Initiates and manages program communications and collaboration among team members and provides document management support, ensuring that team members have access to up-to-date materials.
• In collaboration with researchers/principal investigators, develops, write and provides comprehensive editorial review of research proposals including drafting non-scientific/scholarly sections as well as providing significant input into the content, organization, wording, and tone of the full document; may provide assistance with formatting and editing of figures and other graphical elements.
• Catalyzes the development of proposals for strategically important large grant mechanisms (> $1M per year), monitoring opportunities and timelines, working with leadership, schools and RD colleagues to identify and encourage potential PIs, and support the development of competitive teams in advance of submission dates.
• Maintains and implements a calendar of potential funding activities and monitors/tracks opportunities and timelines.
• Collaborates with other proposal development staff, department/college fiscal and administrative staff, and staff in Sponsored Programs Services.
• May perform other duties as assigned.

Required Education and Experience Advanced degree with a minimum of five (5) years related professional/managerial work experience or equivalent combination of education and experience.

Required License(s) or Certification(s) Required Licenses or Certifications: Physical Requirements Physical Requirements:

Overview

Reporting to the Director of Research Development and working collaboratively with other members of the Research Development team, the Research Development and Analytics Specialist supports the development, management, and implementation of programs and services that enhance the competitiveness of Yale's research enterprise and strengthen the university's strategic research planning.

Of primary importance in this position is leadership of the Office of Research Development's research analytics, intelligence, and reporting functions. The position plays a central role in gathering, integrating, analyzing, and interpreting quantitative research data to support evidence-based decision-making and strategic planning for the Office of Research Development and the Vice Provost for Research.

Responsibilities include collecting, managing, and analyzing institutional and external research data; conducting research landscape, funding, and competitive intelligence analyses; identifying trends and opportunities; tracking research performance metrics and award outcomes, reporting quarterly and annually on submissions, support, and wins.

Responsibilities also include preparing reports, dashboards, presentations, graphics, and technical documents communicating complex information in clear and meaningful ways.

The role collaborates with functional and technical partners across the university to obtain, validate, and integrate data from multiple sources, facilitate cross-campus collaborations, and provide strategic guidance on research analytics and reporting. Success in this position requires strong analytical and problem-solving abilities, exceptional attention to detail, outstanding organizational and communication skills, sound judgment, and the ability to translate complex data into actionable recommendations that advance Yale's research mission.

The Research Development and Analytics Specialist will serve as the RD operational backbone of the research development office with a varied portfolio. A significant portion of this position entails organizing and executing research-related events, workshops, and sponsor engagement activities that foster collaboration and build institutional research capacity. The specialist manages logistics for both virtual and in-person events, provides operational support during programs, develops educational materials, and delivers workshops that promote best practices in research development. This includes funding workshops, sponsor visits, and campus-wide programming designed to connect researchers with resources, opportunities, and strategic partners.

This role includes managing peer and red team review processes, cultivating relationships with external consultants and reviewers, maintaining research development resources and toolkit, provide advanced editing and technical writing support for proposal materials and shepherd proposals through to completion and submission, coordinating internal and external partnerships, and developing systems and workflows that enhance office efficiency. The role also supports communications, website management, funding opportunity dissemination, and the creation of infrastructure that enables effective research development services across the institution.

Skill 1

Advanced proficiency in Excel, including pivot tables, formulas, VBA, and other advanced functionality, with demonstrated skill in developing and optimizing routine reporting. Proficiency with business intelligence and database technologies, including Power BI, Excel, R, Python, Microsoft Office products, institutional databases, and federal funding data sources, with skills in querying, manipulating, visualizing, and interpreting data.

Skill 2

Strong collaboration and communication skills, including the ability to work effectively with others’ written materials and transition seamlessly between faculty-facing work, data analysis, and high-level strategic support.

Skill 3

Knowledge of sponsor-funded environments and federal agencies, including federal sponsor guidelines and requirements. Strong written communication, editing, proofreading, proposal development, and grant management skills.

Skill 4

Strong meeting coordination, scheduling, event planning, logistics, vendor and consultant management, and project management skills. Proficiency with collaboration platforms such as Microsoft Teams, with strong attention to detail, organization, and follow-through.

Skill 5

Strong data gathering, research, and analytical skills, including the ability to work across a complex organization to obtain and synthesize data and institutional knowledge to inform reports and decision-making.

Preferred Education

• Doctoral degree in a relevant discipline.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://campushealth.yale.edu/covid-19-information

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through hiring department.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.