Program Coordinator, International Development

Yale University; New Haven (CT); Hybrid; USD 93,677,000 - 112,963,000; Full time

Job summary

Yale University in New Haven seeks a Program Coordinator to support the International Development team by writing, researching, analyzing data, planning events, and coordinating projects to cultivate international donors.

The PC creates donor briefings, gift proposals, stewardship reports, and correspondence, coordinates with offices campus-wide, and helps arrange campus visits and events while ensuring accuracy of donor records.

Qualifications

• Exceptional writing and editing skills; writing sample required.
• Strong attention to detail and ability to synthesize information.
• Professional discretion handling confidential information with donors.
• Excellent organizational skills and ability to manage multiple projects.
• Advanced knowledge of MS Word, Excel, database reporting; PowerPoint/Adobe Acrobat.

Responsibilities

• Coordinate with Yale departments to develop proposals and briefings.
• Maintain a log of academic and programming activities with development potential.
• Coordinate and staff events; manage invitations and guest speakers.
• Conduct research on individuals, foundations, governments, and institutions.
• Draft biographical materials, proposals, gift agreements, and stewardship reports.
• Produce ad hoc reports from the Alumni database.
• Assist with donor inquiries and ensure accuracy of donor records.

Skills

Writing ability

Data analysis

Editing

Organization

Confidential information handling

Interpersonal communication

Multilingual awareness

Education

Bachelor's Degree

Associate's Degree

High School Diploma

Equivalent experience

Tools

MS Word

Excel

Database software

PowerPoint

Adobe Acrobat

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Program Manager on the International Development team, the Program Coordinator (PC) provides comprehensive and high-level writing, research, data analysis, event planning, and project coordination support to frontline gift officers on the International Development Team to advance their mission to cultivate, solicit, and steward international donors and prospects. As a valued partner to the team’s development officers, the PC develops and enhances materials for donors that are accurate, compelling, and appreciative. The PC also works with gift officers to prepare briefing materials for Yale leaders in advance of their meetings with donors and prospects.

The PC drafts a wide variety of written materials, including comprehensive individual donor briefings, gift proposals, stewardship reports, gift agreements, and internal and external correspondence that conforms to the style and voice of the sender. Additionally, the PC coordinates with development colleagues and other offices campus-wide to develop or enhance proposals and briefings summarizing Yale activities worldwide and conducts research on individuals, corporations, foundations, governments and institutions using office files, databases, and internet search engines and resources, including sources in other languages relevant for international development.

The PC also provides high level support in data analysis, events, and internal administration. The PC designs, develops, and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database. The PC also assists with arranging campus visits for international donors and prospects and coordinating and assisting with a range of event logistics, e.g., compiling and maintaining invitation lists, extending invitations, confirming attendance, ensuring attendance accuracy, preparing biographies for guest speakers, staffing selected events, and contacting vendors.

Other duties include ensuring the accuracy of gift acknowledgments and all information relayed to prospects; building strong relationships with staff and serves as a key contact on questions relating to various departmental needs; entering data into to the development database and ensuring accuracy of donor records; interacting with donors at the request of the Director and International Development officers in response to inquiries; and assisting with other administrative duties as assigned.

The following principal responsibilities are generic in nature. Applicants will find the information in this position focus to be most relevant to the needs of the position.

Required Skills And Abilities

• Exceptional communication skills with special emphasis on writing ability and editing. Demonstrated research abilities. Writing sample required at time of interview.
• Strong attention to detail, including identifying and errors in data and analyzing large volumes of information from disparate sources and synthesizing it in cogent and concise written form.
• Professionalism, maturity, and an ability to work with confidential information and to interact with top level donors and Yale administrators. Comfort working with foreign names/addresses. and communicating with individuals in other countries.
• Strong organizational skills. Ability to prioritize work, multi-task, especially on projects, prospects, and proposals in different parts of the world, and meet deadlines in a team-centered, time-constrained environment. Ability to initiate and see tasks through with minimal supervision.
• Advanced knowledge of MS Word, Excel, database software and reporting, and the ability to conduct data analysis. Knowledge of PowerPoint and Adobe Acrobat.

Preferred Skills And Abilities

• Experience with development work
• Familiarity with Yale.
• Global orientation, experience working across countries and regions, and proficiency in more than one language.
• Experience using Adobe InDesign.

Principal Responsibilities

• Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events. 2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors. 3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors. 4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development. 5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, endowed gift agreements and stewardship reports. 6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database. 7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects. 8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs. 9. Interacts with donors at the request of director and/or gift officers in response to inquiries. 10. Assists with the assignment of tasks to student workers. 11. May perform other duties as assigned.
• Required Education and Experience Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education. Required License(s) or Certification(s) Required License(s) or Certification(s):

Job Posting Date

09/18/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Hourly Range

$35.64

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.