Research Coordinator

The University of Rhode Island; Kingston (RI); Hybrid; USD 60,000 - 70,000; Full time

Job summary

The University of Rhode Island is seeking a Research Coordinator to oversee post-award administration for sponsored projects within the College of Pharmacy. You will collaborate with faculty investigators, Sponsored Projects, HR, Payroll, and Graduate School to ensure compliant award management and budget oversight.

Responsibilities include tracking budgets, salaries, and subawards; coordinating personnel actions; and preparing administrative and financial reports for researchers and leadership.

Qualifications

• Bachelor’s degree required.
• 1–2 years in university research administration or grants management.
• Experience with budgets, financial monitoring, and reporting.

Responsibilities

• Coordinate post-award administration for sponsored projects within the College of Pharmacy.
• Review award notices and establish tracking for periods, deadlines, budgets, and milestones.
• Monitor activity and communicate deadlines and funding concerns to investigators and leadership.
• Coordinate salary distributions and personnel actions to align with budgets and commitments.
• Prepare supporting documents and ensure compliance with sponsor requirements.

Skills

Budget management

Grants management

Sponsored programs

Communication

Attention to detail

Team collaboration

Education

Bachelor’s degree

Tools

InfoEd

Workday

PeopleSoft

Job description

80 Lower College Road, Kingston, RI 02881

Position Information

Posting Number SF02216

Job Title Research Coordinator

Position Number 106160

FTE 1.00

FLSA Exempt

Position Type Professional Staff

Union PSA/NEA - Professional Staff Assoc

Pay Grade Range Salary Hiring Range: $60,000 - $70,000

Status Calendar Year, Full-time, Permanent

Department Information

Department Dean Pharmacy

Physical Demands

Campus Location Kingston

Grant Funded

No

Job Description Summary

Search will be open until filled. First consideration will be given to applications received by 10/03/2026. Applications received after 10/03/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

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About URI : The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

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POSITION SUMMARY : Coordinate post-award administration and operational support for sponsored research projects within the College of Pharmacy. Assist faculty investigators and research administrators with award management, subaward administration, personnel actions, graduate student funding oversight, effort monitoring, budget revisions, contract tracking, and sponsor compliance activities. Serve as a liaison among principal investigators, Sponsored Projects, Human Resources, Payroll, the Graduate School, and collaborating institutions to ensure the effective and compliant administration of externally funded research projects.

Key Duties and Responsibilities

1. Coordinate and support the post-award administration of sponsored research projects within the College of Pharmacy.
2. Review award notices and establish tracking mechanisms for project periods, reporting deadlines, budget periods, personnel commitments, and project milestones.
3. Monitor sponsored project activity throughout the award lifecycle and communicated upcoming deadlines, administrative requirements, and funding concerns to principal investigators and college leadership.
4. Review awarded projects to ensure salary distributions for faculty, staff, postdoctoral scholars, graduate assistants, and student employees are established and maintained in accordance with approved budgets and effort commitments.
5. Coordinate salary distribution changes, funding reallocations, and related administrative processes associated with sponsored projects.
6. Track graduate student appointments, stipends, tuition support, funding allocations, and project-supported assistantships. Monitor funding end dates and identify potential funding gaps.
7. Assist principal investigators and research administrators with budget monitoring, account reconciliations, and budget revision requests. Prepare supporting documentation and monitor expenditures for compliance with approved budgets and sponsor requirements.
8. Coordinate college-level administration of subawards, including proposal documentation, establishment, modifications, invoice tracking, deliverable monitoring, reporting requirements, and closeout activities. Serve as a liaison among principal investigators, Sponsored Projects, and collaborating institutions regarding subaward administration.
9. Maintain tracking systems for sponsored research agreements, contracts, deliverables, reporting requirements, renewal dates, and project milestones. Coordinate with principal investigators and appropriate University offices to facilitate the timely completion of required actions.
10. Coordinate hiring and appointment processes for grant-funded personnel, including research staff, postdoctoral scholars, graduate assistants, and student employees. Prepare and process personnel-related documentation associated with sponsored projects.
11. Assist principal investigators and research administrators in monitoring sponsored project accounts and maintaining accurate project records using University financial and research administration systems.
12. Prepare administrative, financial, and project status reports for principal investigators, college leadership, and other University offices as required.
13. Serve as a liaison among principal investigators, College administration, Sponsored Projects, Human Resources, Payroll, the Graduate School, and collaborating institutions to support the effective administration of sponsored research projects.
14. Develop and implement administrative procedures, tracking tools, and reporting processes designed to improve the management, coordination, and oversight of sponsored research activities within the College of Pharmacy.
15. Assist with pre-award grant administration activities, including proposal development and submission, as assigned.

Other Duties and Responsibilities

1. Assist in the preparation and coordination of research-related workshops, training sessions, and special events.
2. Initiate and prepare personnel action forms and other administrative documentation as required.
3. Assist in the collection, organization, and analysis of data for college research reports, strategic planning initiatives, accreditation activities, and other institutional reporting requirements.
4. Participate in professional development and training activities related to research administration, sponsored programs, financial management, and regulatory compliance.
5. Perform other duties and responsibilities as assigned.

Licenses , Tools , and Equipment

• Personal computers, printers, telephones, and standard office equipment.
• Microsoft Office and Microsoft 365 applications, including Word, Excel, Outlook, Teams, and related applications.
• Research administration, financial management, human resources, payroll, and enterprise resource planning ( ERP ) systems, such as InfoEd, Workday, PeopleSoft, or similar systems.
• Database management, reporting, spreadsheet, financial analysis, and electronic document management software.

Required Qualifications

1. Bachelor’s degree from an accredited institution.
2. One to two years of business management, research administration, sponsored programs, grants management, or related experience in a university, college, government agency, or similar research environment.
3. Demonstrated experience with budget preparation, financial monitoring, and income and expense analysis.
4. Demonstrated experience managing federal research grants and contracts.
5. Demonstrated knowledge of sponsored research administration, including award management, budgeting, personnel actions, reporting, and compliance requirements.
6. Demonstrated computer proficiency, including Microsoft Office/Microsoft 365, web-based reporting systems, word processing, spreadsheets, and electronic mail systems.
7. Demonstrated ability to manage multiple financial and administrative projects in a deadline-driven, fast-paced environment.
8. Demonstrated strong interpersonal, organizational, and verbal communication skills.
9. Demonstrated proficiency in written communication.
10. Demonstrated knowledge of proposal and award requirements associated with federal research sponsors, including NIH , NSF , and ONR .
11. Demonstrated ability to work effectively with diverse groups and populations.
12. Demonstrated ability to exercise sound judgment, maintain confidentiality, prioritize competing responsibilities, and work independently while also functioning effectively as part of a team.

Preferred Qualifications

1. Demonstrated experience managing sponsored research grants and contracts within a public university or state-funded institution.
2. Experience with research administration, financial, human resources, payroll, or ERP systems.
3. Experience with subaward administration and monitoring.
4. Experience supporting NIH , NSF , ONR , or other federal research awards.
5. Experience of working with faculty principal investigators and research administrators in an academic research environment.

Knowledge , Skills , and Abilities

• Knowledge of sponsored research administration principles, policies, procedures, and compliance requirements.
• Knowledge of federal research grant and contract administration.
• Strong organizational skills and attention to detail.
• Ability to interpret budgets, financial information, award terms, and administrative requirements.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong analytical and problem-solving skills.
• Ability to communicate effectively with faculty, administrators, staff, students, and external partners.
• Ability to establish effective working relationships across departments and organizational units.
• Ability to identify potential financial, administrative, or compliance issues and elevate concerns appropriately.
• Ability to maintain accurate records and develop effective tracking and reporting systems.

EEO Statement

URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state’s public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions. Work is primarily performed in a standard office environment with regular use of computer equipment and other office technology.

Posting Date

09/18/2026