Research Coordinator

10 Mary Free Bed Rehabilitation Hospital; Grand Rapids (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

Mary Free Bed Rehabilitation Hospital seeks a Research Project Coordinator to oversee multiple studies from inception through completion. You will ensure timelines, regulatory compliance, and organizational alignment, coordinating data collection, documentation, and collaboration with researchers and external partners.

The role involves supporting IRB submissions, tracking budgets, and disseminating findings while maintaining data integrity and security.

Qualifications

• Bachelor's degree in Research, Public Health, Social Sciences, Education, Healthcare, Business, Psychology, or related field.
• Three or more years of experience in research coordination, program evaluation, project management, or related field.
• Strong project coordination and organizational skills.
• Experience managing multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.

Responsibilities

• Coordinate multiple research projects from initiation through completion.
• Develop and maintain project plans, timelines, milestones, and deliverables.
• Monitor project progress and identify risks, barriers, or delays.
• Schedule and facilitate research team meetings and stakeholder updates.
• Ensure projects adhere to organizational priorities, research protocols, and established methodologies.
• Support data collection and management activities for studies, surveys, interviews, and focus groups.
• Collect, organize, validate, and maintain research data and documentation.
• Manage databases and ensure data integrity, confidentiality, and security.
• Prepare reports and summaries for internal and external audiences.
• Assist with quantitative and qualitative data analysis.
• Ensure compliance with organizational policies and ethical standards.
• Maintain research documentation, approvals, consent forms, and project records.
• Support IRB submissions and reporting processes.
• Track project budgets, contracts, and grant requirements.
• Coordinate participant recruitment, communications, and follow-up activities.

Skills

Project coordination

Organizational skills

Communication skills

Microsoft Office

Excel

PowerPoint

Word

Analytical skills

Problem-solving

Education

Bachelor's degree

Job description

Mary Free Bed Summary

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers. Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture: Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees. Clinical Variety and Challenge. An interdisciplinary approach and a top team of professionals create ever-changing opportunities and activities. Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization. Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community. A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Research Project Coordinator is responsible for coordinating and supporting multiple research projects from inception through completion, ensuring timelines, deliverables, regulatory requirements, and organizational priorities are met. This role oversees research-related data collection and management activities, maintains accurate documentation, supports compliance and IRB processes, and assists with data analysis and reporting. Serving as a liaison among researchers, participants, and external partners, the coordinator facilitates collaboration, participant engagement, and dissemination of research findings while tracking project budgets and requirements.

Essential Job Responsibilities

Research Project Coordination

• Coordinates multiple research projects from initiation through completion.
• Develops and maintains project plans, timelines, milestones, and deliverables.
• Monitors project progress and identify risks, barriers, or delays.
• Schedules and facilitates research team meetings and stakeholder updates.
• Ensures projects adhere to organizational priorities, research protocols, and established methodologies.

Data Collection and Management

• Supports the design and implementation of research studies, surveys, interviews, focus groups, and other data collection activities as needed.
• Collects, organizes, validates, and maintain research data and documentation.
• Manages databases and ensure data integrity, confidentiality, and security.
• Prepares reports, summaries, and research findings for internal and external audiences.
• Assists with quantitative and qualitative data analysis.

Compliance and Documentation

• Ensures compliance with organizational policies, ethical standards, and applicable regulations.
• Maintains research documentation, approvals, consent forms, and project records.
• Supports and acts as liaison for Institutional Review Board (IRB) submissions and reporting processes.
• Tracks project budgets, contracts, and grant requirements.

Stakeholder Engagement

• Serves as a liaison among researchers, participants, external partners, and others.
• Coordinates participant recruitment, communications, and follow-up activities.
• Fosters collaborative relationships with internal departments and external stakeholders.
• Supports dissemination of research findings through presentations, publications, and reports.

Continuous Improvement

• Identifies opportunities to improve research processes, workflows, and methodologies.
• Stays current with emerging research practices, technologies, and industry trends.
• Contributes to organizational learning and evidence-based decision-making.
• Ensures staff is on the same page and are able to complete their tasks as assigned.
• Completes other duties as assigned.

Customer Service Responsibilities

• Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members.
• This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

• Contribute by identifying problems and seeking solutions.
• Promote patient/family satisfaction where possible; participants in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Bachelor's degree in Research, Public Health, Social Sciences, Education, Healthcare, Business, Psychology, or a related field.
• Three or more years of experience in research coordination, program evaluation, project management, or a related field.
• Strong project coordination and organizational skills.
• Experience managing multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.

Preferred Job Qualifications

• Experience with research design, survey tools, and statistical software.
• Knowledge of qualitative and quantitative research methodologies.
• Experience supporting grant-funded projects.
• Familiarity with IRB processes and research compliance requirements.
• Experience with data visualization and reporting tools.

Physical Requirements for Essential Job Qualification Levels

None (No specific requirements) Occasionally (Less than 1/3) Frequently (1/3 to 2/3) Majority (More than 2/3) Remain in a stationary position: Majority Traverse or move around work location: None Use keyboard: Frequently Operate or use department specific equipment: None Ascend/Descend equipment or ladder: None Position self to accomplish the Essential Functions of the role: None Receive and communicate information and ideas for understanding: Frequently Transport, position, and/or exert force: Up to 10 pounds: Occasionally Up to 25 pounds: _____ Up to 50 pounds: _____ Up to 75 pounds: _____ More than 100 pounds: _____ Other weight: Up to___ pounds _____ Other: _____

ADA Policy

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [e-mail].

Equal Opportunity Statement

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic. At Mary Free Bed, we work towards putting everybody in motion. Fueled by our passion for innovative, integrated rehabilitation care, our teams work together to elevate everyone’s potential. Whether you’re here to ensure a safe environment at our hospitals, provide clinical care or help our patients navigate their next appointment, we’re united by the same mission: to restore hope and freedom through rehabilitation. Everyone plays an integral role in defining a better future for ourselves, our patients, and our communities.

You included.