Research Coordinator

Mary Free Bed Rehabilitation; Grand Rapids (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Mary Free Bed Rehabilitation Hospital in Grand Rapids, MI, seeks a Research Project Coordinator to oversee multiple research projects from inception through completion, ensuring timelines, regulatory compliance, and budget alignment.

You will support data collection and management, assist with IRB submissions, analyze data, and disseminate findings while coordinating with researchers, participants, and external partners.

Qualifications

• Bachelor's degree in a related field as listed in the qualifications.
• Minimum three years of experience in research coordination or program evaluation.
• Strong project coordination and organizational abilities.
• Experience managing multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).

Responsibilities

• Coordinates multiple research projects from initiation through completion.
• Develops and maintains project plans, timelines, milestones, and deliverables.
• Monitors progress and flags risks, delays, or barriers.
• Schedules and facilitates research team meetings and stakeholder updates.
• Ensures adherence to protocols and methodologies.
• Maintains research documentation, approvals, and IRB submissions.
• Supports data collection, management, and basic analysis.
• Communicates findings to internal and external audiences.
• Supports grant and budget tracking.

Skills

Project coordination

Organizational skills

MS Office

Written and verbal communication

Research coordination

Education

Bachelor's degree in related field

Tools

Excel

PowerPoint

Word

Statistical software

Job description

Mary Free Bed Summary

We have the great privilege of helping patients and families re-build their lives. It's extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients "Ask for Mary," they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Research Project Coordinator is responsible for coordinating and supporting multiple research projects from inception through completion, ensuring timelines, deliverables, regulatory requirements, and organizational priorities are met. This role oversees research-related data collection and management activities, maintains accurate documentation, supports compliance and IRB processes, and assists with data analysis and reporting. Serving as a liaison among researchers, participants, and external partners, the coordinator facilitates collaboration, participant engagement, and dissemination of research findings while tracking project budgets and requirements.

Essential Job Responsibilities

Research Project Coordination

• Coordinates multiple research projects from initiation through completion.
• Develops and maintains project plans, timelines, milestones, and deliverables.
• Monitors project progress and identify risks, barriers, or delays.
• Schedules and facilitates research team meetings and stakeholder updates.
• Ensures projects adhere to organizational priorities, research protocols, and established methodologies.

Data Collection and Management

• Supports the design and implementation of research studies, surveys, interviews, focus groups, and other data collection activities as needed.
• Collects, organizes, validates, and maintain research data and documentation.
• Manages databases and ensure data integrity, confidentiality, and security.
• Prepares reports, summaries, and research findings for internal and external audiences.
• Assists with quantitative and qualitative data analysis.

Compliance and Documentation

• Ensures compliance with organizational policies, ethical standards, and applicable regulations.
• Maintains research documentation, approvals, consent forms, and project records.
• Supports and acts as liaison for Institutional Review Board (IRB) submissions and reporting processes.
• Tracks project budgets, contracts, and grant requirements.

Stakeholder Engagement

• Serves as a liaison among researchers, participants, external partners, and others.
• Coordinates participant recruitment, communications, and follow-up activities.
• Fosters collaborative relationships with internal departments and external stakeholders.
• Supports dissemination of research findings through presentations, publications, and reports.

Continuous Improvement

• Identifies opportunities to improve research processes, workflows, and methodologies.
• Stays current with emerging research practices, technologies, and industry trends.
• Contributes to organizational learning and evidence-based decision-making.
• Ensures staff is on the same page and are able to complete their tasks as assigned.
• Completes other duties as assigned.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Bachelor's degree in Research, Public Health, Social Sciences, Education, Healthcare, Business, Psychology, or a related field.
• Three or more years of experience in research coordination, program evaluation, project management, or a related field.
• Strong project coordination and organizational skills.
• Experience managing multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.

Preferred Job Qualifications

• Experience with research design, survey tools, and statistical software.
• Knowledge of qualitative and quantitative research methodologies.
• Experience supporting grant-funded projects.
• Familiarity with IRB processes and research compliance requirements.
• Experience with data visualization and reporting tools.

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Majority

Traverse or move around work location: None

Use keyboard: Frequently

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Frequently

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: _____

Up to 50 pounds: _____

Up to 75 pounds: _____

More than 100 pounds: _____

Other weight: Up to___ pounds _____

Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [e-mail].

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.