Research COI Coordinator

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); Hybrid; USD 60,000 - 72,000; Full time

Job summary

Virginia Tech seeks a Coordinator for the Research Conflict of Interest (COI) Program within the Division of Scholarly Integrity and Research Compliance. The role focuses on identifying and managing financial conflicts, developing management plans, and ensuring timely compliance with university policy 13010.

The incumbent will liaise between faculty and the program, advising on disclosure and regulatory requirements.

Qualifications

• Follow established policies and procedures.
• Project management or database administration experience.
• Meticulous record-keeping and document review.
• Strong analytical and multitasking abilities.
• Capable of meeting tight deadlines.
• Ability to interpret, summarize and communicate complex documents.
• Collaborative problem-solving skills.
• Ability to handle confidential materials.
• Experience with Adobe Acrobat and standard office programs.

Responsibilities

• Perform financial conflict of interest reviews and facilitate related activities.
• Provide guidance and referrals on the disclosure process.
• Advise faculty on disclosure and regulatory compliance as liaison.
• Develop effective communication of information to the university community.

Skills

Policy following procedures

Project management

Record-keeping

Analytical thinking

Deadline orientation

Interpreting complex documents

Collaborative problem solving

Confidential materials handling

Adobe Acrobat

MS Office

Education

Bachelor’s degree in science/health/business or related field

Tools

Adobe Acrobat

MS Office (word, spreadsheets, presentations)

Job description

Job Description

Virginia Tech has a unique and exciting opportunity for a Coordinator in the Research Conflict of Interest (COI) Program. The Research COI Program assumes a critical role in the research enterprise at Virginia Tech by identifying and managing financial conflicts of interest to promote objectivity. The program determines whether disclosed financial interests could directly and significantly affect the design, conduct, or reporting of sponsored research. If so, the program must ensure that a plan to manage the financial conflict of interest is developed and implemented, consistent with the timeline established by the university.

This position will be in the Division of Scholarly Integrity and Research Compliance, a critical unit within the Office of Research and Innovation that assists researchers with the fulfillment of their research compliance responsibilities. The Research COI Coordinator will join a dedicated team of professionals working to ensure ethical excellence in disclosure and compliance with related regulations.

The Research COI Coordinator will complete financial conflict of interest reviews and facilitate other activities in accordance with university policy 13010, Conflict of Interest. The incumbent will provide guidance and referrals to the university community for questions about the disclosure process and its application to their situations. As a liaison between faculty and the program, the Research COI Coordinator will advise faculty on disclosure and regulatory compliance and develop ways to communicate this information effectively.

This position requires the ability to follow instructions, precisely document actions, and work independently; a strong focus on customer service, problem solving, and creativity in developing tools and solutions; working in an organized manner under tight deadlines; and effective interpersonal, teamwork, and communication skills. The incumbent will report to the Director of the Research COI Program.

Required Qualifications

• Demonstrated ability to follow established policies and procedures
• Experience with project management and/or database administration
• Demonstrated capacity for meticulous record-keeping and document review
• Strong analytical and multitasking skills
• Demonstrated ability working in an organized manner to meet tight deadlines
• Experience interpreting, summarizing, and communicating complex documents such as research protocols, federal regulations, policies, or standard operating procedures
• Demonstrated ability in collaboratively solving problems
• Ability to handle confidential materials
• Experience with Adobe Acrobat and standard office programs, including word processing, spreadsheets, and presentations

Preferred Qualifications

• Bachelor’s degree in science, health, business, or a closely related field, or a lesser degree with equivalent training or experience
• Experience conducting research or supporting research activities in an academic or medical environment
• Experience supporting COI or other compliance programs
• Experience with continuous quality improvement to optimize workflows

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$60,000-$72,000; commensurate with experience

Hours per week

40

Review Date

Open until filled, first review of applications will occur August 5, 2026

Additional Information

We are unable to sponsor work visas for this position.

The position is hybrid, with a weekly on-campus presence, and will require the completion of a telework agreement in accordance with Policy 4325, Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an onsite training period.

The successful candidate will be required to have a criminal conviction check.

EEO Statement

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

Disability Accommodation

If you are an individual with a disability and desire an accommodation, please contact Renee VanDyke at [e-mail] during regular business hours at least 10 business days prior to the event.