Research Administrator II (Pre/Post-Award Finance)

Stanford University; Palo Alto (CA); On-site; USD 86,000 - 160,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition and training assistance ($6,0k

403(b) plan

Mental health and wellness programs

Commuter transportation benefits

Job summary

Stanford University is seeking a Research Administrator to manage pre- and post‑award sponsored research activities within the School of Medicine's Dermatology department. You will handle proposal preparation, budgeting, and sponsor inquiries, while coordinating with the Office of Sponsored Research and project teams.

The role emphasizes robust financial management, reporting, and adherence to university policies.

Qualifications

• Bachelor’s degree and three years of job-related experience.
• Excellent analytical, written and oral communication skills.
• Proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within the first year.
• Knowledge of procurement needs, including sole-sourcing and vendor requirements.
• Knowledge of property management related to Stanford or non‑Stanford title of equipment.

Responsibilities

• Prepare administrative components of proposals within sponsored and non-sponsored guidelines.
• Oversee submission processes (paper and electronic) for completeness and compliance.
• Develop, prepare, and justify project budgets and cost bases.
• Liaise between principal investigators, Office of Sponsored Research, and departments.
• Coordinate award setup and cost-sharing requirements; initiate cost transfers.
• Review expenditures and advise on post‑award spending and commitments.
• Produce reports to support project status and forecasting.
• Participate in contract closeout and audit documentation.

Skills

Excel

Budgeting

Accounting

Communication

Project management

Education

Bachelor’s degree

Job description

Stanford University is seeking a Research Administrator to manage pre- and post‑award sponsored research activities within the School of Medicine's Dermatology department. You will handle proposal preparation, budgeting, and sponsor inquiries, while coordinating with the Office of Sponsored Research and project teams.

The role emphasizes robust financial management, reporting, and adherence to university policies.