Research Administrator 1

School of Medicine; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford Department of Obstetrics & Gynecology in Palo Alto seeks a detail-oriented Research Administrator 1 to manage proposal preparation and post-award activities on federal, foundation, and industry contracts. The role involves coordinating with PI teams, the Office of Sponsored Research, and external sponsors.

The ideal candidate will have a bachelor’s degree and at least one year of related experience, strong detail orientation, and excellent communication skills.

Qualifications

• Bachelor’s degree and one year of job-related experience.
• Ability to learn university and government policies to properly administer sponsored projects.
• Excellent oral, written, and verbal communication skills.
• Excellent analytical skills; proficiency in Excel and web-based tools.

Responsibilities

• Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines; coordinate submission process.
• Develop and finalize project budgets and provide budget justification.
• Serve as liaison between principal investigators, Office of Sponsored Research, research groups, and other departments.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing if applicable.
• Review and understand terms and conditions of sponsored projects; monitor expenditures and prepare statements.
• Initiate expenditures; monitor post-award spending and assist with quarterly reviews.
• Coordinate events related to sponsored projects as needed.
• Contribute to process improvements within the group.

Skills

Communication

Excel

Web tools

Accounting

Education

Bachelor's degree

Tools

CRAFT Training

Job description

Job Description

Stanford Department of Obstetrics & Gynecology’s mission is to improve women's health through innovative and compassionate care, education, advocacy and discovery. Our faculty is committed to the highest level of basic and clinical research in Obstetric and Gynecologic science. In particular, we are focused on innovative translational medicine; bringing scientific results from the bench to the bedside.

To support the department’s growing research portfolio, we are seeking a detail oriented, hardworking, and highly motivated Research Administrator 1 to work under guidance in a dynamic, multidisciplinary environment to manage the proposal preparation and post award activities on projects varying from federal grants and foundation grants to simple industrial contracts. The ideal candidate has strong attention to detail, great communication skills, and the ability to collaborate with diverse stakeholders. In this position you will have the opportunity to learn and grow through various internal and external collaborations within the Department of Obstetrics & Gynecology and have a crucial role in supporting the science of women’s and reproductive health.

For more details about the department: https://obgyn.stanford.edu/

Desired Qualifications

• Prior research management and/or financial experience is preferred
• Experience managing projects funded by the National Institutes of Health (NIH)

PHYSICAL REQUIREMENTS*

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Responsibilities

Core Duties

• Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
• Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
• Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
• Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
• Participate in contract closeout process and audit inquiries; submit final reports and certificates.
• Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
• Participate in and contribute to process improvements and group projects.

Minimum Education And Experience

Bachelor’s degree and one year of job-related experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
• Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
• Willingness and ability to understand and interpret university policies and procedures.
• Excellent oral, written, and verbal communication skills.
• Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
• Strong accounting skills; knowledge of basic accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II while in position.
• Extreme attention to detail.
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills.

Certificates And Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.