Department Research Administrator

The Chronicle Of Higher Education, Inc.; Madison (WI); Hybrid; USD 67,500 - 82,500; Full time

Job summary

University of Wisconsin–Madison is seeking a Department Research Administrator to provide proposal and award management support to designated engineering units. Core duties include proposal development, award setup, award management and closeout, collaborating with PIs and staff to ensure accuracy and sponsor compliance.

The role leads compliance across lifecycle activities and reports to the Assistant Dean for Research Administration within the College of Engineering.

Qualifications

• Professional experience in grant management/research administration at a university or research organization.
• Experience in cloud-based grant administration or financial computer systems.
• Proficiency using Microsoft Word and Excel, or Google Suite.

Responsibilities

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance within institutional and/or sponsor policies and procedures
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

Skills

Grant management

Research administration

Communication

Education

Associate's degree

Bachelor's degree preferred

Tools

Workday ERP

Microsoft Word

Excel

Job description

Salary: Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Multi-functional Research Administration Manager

Job Summary: We are seeking a Department Research Administrator to provide proposal and award management support to designated engineering units. Core duties of this role include proposal development, award setup, award management and closeout. Additionally, this position will work with Principal Investigators (PIs), Key Personnel and research staff to develop nontechnical and budgetary proposal documents, ensuring accuracy and compliance with sponsor, state and university requirements, administrative management of awards, and closeout/ reporting.
A successful candidate will be skilled in time management, attention to detail, and collaborative work, as well can adapt to varied workflows and department cultures. This position is part of the College of Engineering Research Services Team and reports directly to the Assistant Dean for Research Administration.
The College of Engineering has 8 academic departments and over 30 centers that annually submit over 800 proposals resulting in approximately $140 million in awards and close to $130 million in research expenditures. Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit.

Additional Information:

• The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to 3 days remote, with 2 days onsite after an initial training period which will require working 5 days on site.

Key Job Responsibilities:

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance within institutional and/or sponsor policies and procedures
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

Department: College of Engineering, Research Administration

Compensation: The starting salary for the position is $75,000, but is negotiable based on experience and qualifications.

Required Qualifications:

• Professional experience in grant management/research administration at a university or research organization
• Experience in cloud-based grant administration or financial computer systems.
• Proficiency using Microsoft Word and Excel, or Google Suite

Preferred Qualifications:

• Experience applying fiscal and administrative rules, regulations and procedures for administering sponsored projects.
• Experience with Workday ERP (Enterprise Resource Planning)
• Demonstrated track record of working collaboratively with multiple groups/stakeholders.
• Excellent organizational skills and attention to detail with a demonstrated ability to simultaneously execute multiple tasks while responding to multiple demands.
• Demonstrated ability to work independently to solve problems.
• Excellent oral and written communication skills

Education: Associate's degree required, Bachelor's degree preferred.

Contact Information: Erin Goeldner

1415 Engineering Dr

Madison, WI

[e-mail]

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