Manager of Finance and Business Operations (WGST)

University of Colorado Boulder; Boulder (CO); Hybrid; USD 66.000 - 70.000; Vollzeit

Benefits dieser Stelle

Hybrid schedule

Medical insurance

Dental insurance

Retirement plan

Tuition assistance

ECO Pass for local transit

Zusammenfassung

University of Colorado Boulder invites applications for a Manager of Finance and Operations in the Women and Gender Studies Department. The role reports to the Chair/Director and provides high-level budgetary, financial, policy, and administrative support to faculty and staff.

The position oversees department operations, including finance, HR, and staff supervision, with focus on strategic projects and policy adherence within CU Boulder and state guidelines.

Qualifikationen

• Bachelor's degree required or equivalent experience in related field.
• 2+ years of professional experience in administrative, financial, or HR support roles.
• Strong communication and organizational skills required.
• Proficiency with MS Office and ability to handle confidential information.

Aufgaben

• Provide high-level budgetary, financial, and administrative support to the Chair/Director.
• Oversee department financial operations, including budgeting, accounts, and reports.
• Advise on policy, compliance, and HR matters for the department.
• Supervise business office staff and coordinate with faculty and administrators.
• Manage coordination of faculty start-up funds, grants, and other funding sources.

Kenntnisse

Customer service

Communication skills

Analytical thinking

Problem-solving

Organizational skills

Teamwork

Confidentiality

MS Office (Excel, Word)

Ausbildung

Bachelor's degree in related field

3+ years professional experience

Tools

Microsoft Office Suite

HR systems knowledge

Jobbeschreibung

Job Summary

The Women and Gender Studies Department at CU Boulder invitesapplications for a Manager of Finance and Operations! This positionreports directly to the Chair/Director. In this capacity, theposition will provide high-level budgetary, financial, policy, andadministrative support to the Director. This position is primarilyresponsible for oversight and policy related to departmentoperations, including finance and human resources. This positionengages in long-term strategic projects and planning inconsultation with the Chair and Associate Chairs in addition tosupervising business office staff.

This position will apply knowledge and interpret principles, rules, regulations, policies, precedents, and other guidelines specific tothe College of Arts and Sciences, the University of ColoradoBoulder, and the State of Colorado in order to analyze needs,resolve problems, answer questions, and provide information. Adviseon technical issues and ensure timely and effective delivery ofdepartment, college, and university services to faculty, staff, andstudent employees. Further, the person in this position mustpossess excellent communication and organizational skills and havethe ability to successfully manage multiple self-directed projectsthat may, at times, have contending priorities. Thus, theindividual in this position must have a strong administrativebackground and excellent skills in business administration, fiscaland personnel management.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The Department of Women and Gender Studies (WGST) supports the CUBoulder College of Arts and Sciences’ goal to preserve, interpret,and convey humane values and learning. Our undergraduate programfosters critical thinking skills applied to the study of women andgender, particularly in relation to our three key areas:race/ethnicity, sexuality, and global studies.

What Your Key Responsibilities Will Be

Financial Management

Fiscal Oversight:

• Is responsible for the financial operations of the department.Maintains and monitors the following accounts:
  • General fund accounts
  • Auxiliary accounts
  • Grant accounts
  • Sponsored Projects
  • Gift accounts
• Collaborates and advises the Chair with monthly and yearlybudget planning to align spending.
• Provides ad hoc reports from PeopleSoft, Cognos, etc. whenrequested.
• Evaluates and forecasts departmental accounts on an ongoingbasis to monitor the resources available for operations and specialprojects
• Analyzes business operations for programmatic and fiscalefficacy and implements changes.

Budget:

• Ensures compliance with approved budgets and policies,procedures, rules and regulations.
• Reviews and forecasts budgets for all accounts to include:
  • Working with the chair and associate chairs to plan andforecast funding for instruction
  • Working with faculty to plan and forecast income and expensesfor research grants and auxiliary operations such asconferences
  • Providing status reports to Principal Investigators on allprojects held by the individual investigator.
  • Manage faculty startup accounts ensuring that they are fundedaccording to the terms of their agreements.
  • Monitors gift funds and donor contact, analyzes and makesprojections regarding endowment earnings/losses and spendingpractices. This position will decide if and when to turn off thereinvestment option and inform the chair.
  • Exerts expenditure control and enforces ethical standards forexpenditure of funds; and makes budgetary decisions in the chair’sabsence.
• Analyzes demand and prepares budget projections for departmentinstructional fund and handles the related budget.
• Determines actions to protect budgets, resolves deficits, andprovide for unexpected or unique expenses. Ensures Departmentcommitments are processed.
• Decides when to open or close new or unused speed types (ST),decides what ST is most appropriate for unusual and unexpectedexpenses, decides when to transfer budgets, revenues and expensesto best support the needs of the department.

Expenditures:

• Provides revenue and expense tracking, analysis, and makesrecommendations for Undergraduate and Graduate Programs on aregular basis to monitor the resources available for ongoingoperations and special projects.
• Provides oversight for all accounting, purchasing and payrollfunctions to insure compliance with approved budgets and policies,procedures, rules and regulations.
• Authorizes expenditures. Responsible for purchasing,procurement, and buying and contracting. Maintains budget files sothat they are accessible and explicable in case of examination oraudit by university officials.
• Initiates payroll corrections, manages salary deficits, runsreports in HRMS and A&S portal as needed.

Relationship Management:

• Liaises with related budget offices including the College’sBudget Office, Office of Contract and Grants, HR Service CenterBursars, etc.
• Compiles information requested by the campus budget office orothers.
• Reviews monthly and year-end statements, authorizes accountspayable vouchers, purchase orders, transfer of funds forms, etc.,for the Financial Service Center (FSC), works with the FSC,authorizes and conducts financial transfers between departmentalaccounts, and into and out of the department.

Administrative Management

• Advises chair on departmental procedures and providesbackground information to departmental administrators anddepartmental committees that report to the chair.
• Is responsible for a collective procedural, policy, andjudgment record/resource in order to provide departmentcontinuity.
• Ensures operational needs are met by assessing strengths anddevelopment needs of staff
• Analyzes department resources to align with department goalsand vision.
• Continually analyzes processes, workflow, and operations to improve efficiency, compliance, and outcomes.
• Creates an effective operation by promoting collaboration andcross-training among the staff.
• Conducts regular staff meetings. Mentors, coaches, and ensuresprofessional development opportunities. Engages staff incollaborative problem-solving.
• Manages and delegates additional duties as needed to meetdepartment needs.
• Comments on and contributes to university-wide and campuspolicy as appropriate.
• Collaborates and coordinates with other administrative officesas needed to manage implementation of new systems or ensurecompliance with new policies.

Faculty Personnel Management

• Serves as the administrative manager responsible for, but notlimited to, organizing and implementing new faculty orientation,faculty recruitment, faculty promotion, reappointment, and tenure,and faculty merit.
• Schedules meetings and compiles information for thedepartmental Salary Committee for annual merit evaluation offaculty.
• Serves as the primary point of contact for new faculty withrespect to university and departmental policies; general payrollquestions; in-house travel and research grants; travelauthorization and reimbursement; start-up funds; research accounts;faculty computer purchase program; and office space.
• Oversees and coordinates academic appointments, reappointments,promotions, tenure, retention activities and grievance proceduresfor department faculty.
• Compiles and organizes information for faculty and seniorinstructor reappointment, tenure and promotion.
• Keeps current records of faculty eligibility for sabbatical,reappointment, tenure, and post-tenure review.
• Maintains and disseminates current and accurate version ofdepartmental faculty rules.
• Conducts faculty elections for reappointment/tenure promotion;hiring; administrative positions; committee positions; anddepartmental faculty rule changes. Assures that all eligiblefaculty members are informed of balloting procedures and deadlines.Assures security and secrecy of the balloting process asappropriate.
• Monitors faculty progress on submitting Faculty Report ofProfessional Activities; reminds faculty to submit reports;provides reports and other databases and information as requestedto the Salary Committee.
• Serves as liaison for faculty to ensure they are provided theappropriate employment-related offices including the College,Faculty Affairs, Graduate School, HR Service Center and EmployeeServices.

Staff Personnel Management and Supervision

• Manages and supervises the department's business and Academicsupport staff, ensuring all operational needs are satisfied.
• Responsible for hiring decisions, training, leave approval,performance management, evaluations, and disciplinary actionsinvolving employees.
• Organizes the daily activities of the work unit by prioritizingand monitoring workflow.
• Oversees and is aware of the status of projects/tasks thatdirectly relate to the activities of the work unit.
• Reviews work for accuracy as needed and ensures deadlines aremet.

What You Should Know

• Eligible for hybrid schedule. Mon - Fri, 8am - 5pm. This can besubject to change based on the business needs of the department andin adherence with A&S College policy.
• Employee may be expected to be on campus up to 5 days a weekduring the initial training period.

What We Can Offer

The salary range for this position is $65,500 - $70,000.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one ofForbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be ambitious. Be inspired. Be Boulder.

What We Require

• Bachelor's degree from an accredited institution in a field ofstudy related to the work assignment. Additional appropriateexperience will substitute for the degree requirement on ayear-for-year basis.
• 2 years of professional experience in an occupational fieldrelated to the work assigned to the position. Additionalappropriate education will substitute for the required experienceon a year-for-year basis.

What You Will Need

• Excellent customer service.
• Excellent written and oral communication skills.
• Strong analytical, problem-solving and interpersonalproblem-solving skills.
• High degree of professionalism and ability to maintainconfidentiality.
• Ability to work effectively in a working environment withmultiple interruptions.
• Ability to establish and maintain positive and cooperativeworking relationships.
• Ability to work independently and as a member of a team.
• Organizational skills and ability to manage multiple complexpriorities.
• Proficiency using Microsoft Suite, Word and Excel.
• Demonstrated ability to proactively analyze issues in such away as to foresee possible problems or concerns that may arise andto develop possible solutions and initiate related action withlittle close supervision.

What We Would Like You to Have

• Bachelor's degree from an accredited institution in a field ofstudy related to the work assignment.
• 3+ years of experience in an occupational field related to thework assigned to the position.
• 2+ years’ experience as a direct staff supervisor.
• 2+ years' experience managing complex budgets with multiplefunding sources.
• Working knowledge of complex human resources information andmanagement systems in a regulatory framework.
• Demonstrated track record of communicating effectively andbuilding and maintaining relationships at all levels oforganization.
• Experience working within a regulatory framework.