Research Administration Associate - Remote

University Of Michigan; Ann Arbor (MI); Hybrid; USD 50,000 - 80,000; Full time

Job summary

The University of Michigan is seeking a Research Administration Associate in Ann Arbor to provide pre-award and post-award grant support. This full-time position entails assisting faculty with grant development, managing submissions, and ensuring compliance with funding agencies. The ideal candidate will possess strong organizational skills, attention to detail, and a bachelor's degree, along with relevant experience in grant management.

Qualifications

• 1-3 years of grant and contract experience preferred.
• Experience preparing NIH and DOD proposals is a plus.
• Familiarity with University business tools is desired.

Responsibilities

• Assist faculty in developing and submitting grant proposals.
• Prepare progress reports and manage project issues.
• Maintain documents for proposals and ensure compliance.

Skills

Customer Service

Problem Solving

Organizational Skills

Written Communication

Verbal Communication

Attention to Detail

Education

Bachelor's degree

Associate degree

Tools

MS Word

Excel

PowerPoint

Adobe PDFs

M-Pathways

M-Reports

Business Objects

eResearch

Job description

Research Administration Associate - Remote

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

This individual will provide pre-award and post-award grant support to faculty and trainees as a member of the research administration team in the Department of Otolaryngology-Head and Neck Surgery and the Kresge Hearing Research Institute.

Pre-award responsibilities include assisting faculty and trainees in the development, preparation, and timely submission of grant and contract proposals to various sponsors including NIH, DOD, NSF, foundations and industry as well as internal sponsors.

• Review and adhere to proposal submission guidelines
• Navigate through various on-line proposal submission systems
• Develop complex budgets and budget justifications
• Prepare all administrative components of proposal submission packages
• Ensure that all proposal and support materials meet sponsor, Medical School and University guidelines and deadlines
• Prepare and process Intergovernmental Personnel Act (IPA) agreements
• Coordinate with other collaborating institutions, departments, schools, Medical School Office of Research and U-M Office of Research and Sponsored Projects to ensure timely submission to sponsors
• Maintain documents for proposals
• Prepare all types of Unfunded Agreements (UFAs) in eResearch
• Prepare information for just-in-time requests
• Manage and meet multiple, overlapping deadlines
• Stay abreast of new regulations and changing requirements

Post-award responsibilities include assisting faculty with progress reports, establishing subcontracts to other institutions, and assisting faculty with post award change requests including rebudgeting and extensions.

• Create and/or provide information for progress reports, subcontracts, renewals and close-out activities
• Investigate and resolve project issues
• Prepare responses to inquiries

Other duties as assigned.

Required Qualifications*

• Successful candidate must be motivated with a positive attitude and strong commitment to exceptional customer service
• Demonstrated ability to prioritize, complete tasks in a timely manner, and work under pressure of multiple deadlines
• Problem solving skills and exceptional organizational skills with meticulous attention to detail
• Demonstrated ability to work both independently and collaboratively within a team
• Excellent written and verbal communication skills and ability to maintain confidential information
• Strong computer skills are required, including proficiency with MS Word, Excel, PowerPoint, and Adobe PDFs

Associate:

• Bachelor's degree or equivalent combination of education and experience.
• 1 - 3 years of grant and contract experience

Assistant:

• Associate degree or equivalent combination of education and work experience.

Desired Qualifications*

• Experience preparing NIH and DOD proposals, contracts, foundation grants, as well as NIH training grant or other large grant proposals is strongly preferred
• Post-award experience is desired
• Familiarity and experience with University administrative and business tools such as M-Pathways, M-Reports, Business Objects and eResearch
• Knowledge of University and various UM school/college policies and processes

Work Locations

This position is eligible for remote or hybrid work opportunities.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

261020

Working Title

Job Title

Research Administration Assoc

Work Location

Modes of Work

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

Posting Begin/End Date

3/07/2025 - 6/11/2025