Research Admin Specialist (PI Support & Budgets)

Oklahoma Medical Research Foundation; Oklahoma City (OK); Vor Ort; USD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision insurance

Minimum 8% company retirement contrib.

Vacation and sick leave

Paid holidays

Relocation assistance available

Zusammenfassung

Oklahoma Medical Research Foundation (OMRF) seeks an Administrative Assistant II/III to provide comprehensive support to multiple senior scientists. The role covers administrative, financial, organizational, and research tasks, with on-site responsibilities at OMRF in Oklahoma City.

The ideal candidate is detail-oriented, highly organized, and can proactively support PIs with strong communication skills. The position involves budgets, travel coordination, publication support, and regulatory

Qualifikationen

• High school diploma or equivalent AND at least two years of admin/financial support experience.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Strong organizational and communication skills with ability to manage multiple tasks and deadlines.
• Administrative II requires at least four years of admin/financial support experience.
• Experience with grant tracking or budget forecasting is a plus.
• Exceptional writing and editing skills for regulatory docs and correspondence.

Aufgaben

• Assist with budgets, reconcile accounts, manage personnel effort, and forecast expenditures.
• Monitor expenditures to ensure compliance with OMB Uniform Guidance and award terms.
• Manage purchasing and inventory for office and lab supplies.
• Coordinate travel arrangements and reimbursements.
• Organize publications submissions, deadlines, ethical approvals, and calendar logistics.
• Maintain CVs and format manuscripts per journal guidelines.

Kenntnisse

Strong organizational and comms

Task & deadline management

Independent work style

Ausbildung

Bachelor's or higher in Business Administration / Finance / Accounting or related field

Tools

Microsoft Office Suite & Adobe Acrobat

Jobbeschreibung

Oklahoma Medical Research Foundation (OMRF) seeks an Administrative Assistant II/III to provide comprehensive support to multiple senior scientists. The role covers administrative, financial, organizational, and research tasks, with on-site responsibilities at OMRF in Oklahoma City.

The ideal candidate is detail-oriented, highly organized, and can proactively support PIs with strong communication skills. The position involves budgets, travel coordination, publication support, and regulatory