Research Admin Coordinator -Urology

Cedars-Sinai; West Hollywood (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Cedars-Sinai is seeking a Research Administrative Coordinator to support budgetary and fiscal management for a designated research area. The role coordinates academic administrative activities, maintains calendars, travel, and Supply orders while liaising with the Office of Research Administration (ORA).

The position emphasizes regulatory compliance, HR paperwork, and assisting with grant-related tasks, including tracking training and audits as part of daily operations.

Qualifications

• High School Diploma or GED required.
• Bachelor's degree related to research preferred.
• 2 years experience supporting research/academic administration required.

Responsibilities

• Supports budgetary and fiscal management for assigned research operations; generates monthly reports as needed.
• Coordinates academic administrative systems; edits policies, disseminates announcements and procedures.
• Maintains calendar, schedules meetings, arranges travel, and processes travel reimbursements.
• Places orders for research supplies and tracks funding eligibility.
• Prepares NIH reviews and letters of recommendation; develops course materials as needed.
• Acts as liaison between departmental admins and Office of Research Administration (ORA).
• Ensures compliance with federal/state regulations and organizational policies; supports policy implementation.
• Tracks HR compliance and regulatory activities for research staff; maintains HR files and training records.
• Coordinates seminars, lectures, and meetings; supports project management and strategic planning.

Skills

Budgeting

Administrative support

Regulatory compliance

HR coordination

Communication

Education

High School Diploma/GED

Bachelor's Degree in a research-related field

Tools

PowerPoint

UKG

Job description

Job Description

The Research Administrative Coordinator works under the direction of academic leadership of the assigned research area. Provides support for budgetary and fiscal management and reporting of research programs and operations. Assists in coordinating a variety of academic specific activities. Provides assistance with UKG and/or faculty effort recording and reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

• Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area. May assist with creation and maintenance of budgets for research programs. May generate monthly fiscal and physician billing reports upon request of department management.
• Coordinates the academic administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
• Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
• Composes written correspondence, NIH reviews, and letters of recommendation. May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
• Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
• Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning. May assist with tracking project metrics.
• Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
• Coordinates all academic activities, seminars, lectures and meetings.
• Adheres to procedures for office management and compliance with CSMC administrative regulations andrequirements.
• May assist Principal Investigator with completing and submitting federal and non-federal grants.
• May assist with pre- and post-award grant administration functions.
• May conduct literature searches and format manuscripts for submission and publication.

Qualifications

Education

• High School Diploma/GED - required
• Bachelor's Degree Related to research. - preferred

Experience

• 2 years Experience supporting research and academic administration - required

Education

• High School Diploma/GED - required
• Bachelor's Degree Related to research. - preferred

Experience

• 2 years Experience supporting research and academic administration - required