Requisitions Coordinator Clerk

Irving Oil Ltd.; West Lebanon (NH); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Onsite collaborative environment

Annual bonus plan

401k company match up to 4%

Flexible benefits plan

Paid vacation

Wellness support with EAP

Volunteer day and donation matching

Job summary

Irving Oil Ltd. in West Lebanon, NH, is seeking a Requisition Coordinator to ensure timely, accurate, and compliant processing of requisitions for goods and services and support for invoice actions with approvals and receiving functions.

You will support financial integrity through accurate GL coding and collaboration with Accounts Payable and operations, contributing to month-end and year-end activities while ensuring vendor obligations are met.

Qualifications

• Experience with accounting principles and financial transaction processing.
• Post-secondary education in Accounting, Business Administration, Finance, or related field.
• Minimum 2 years of Requisitioning / Invoice Administration or financial/accounting administration experience.

Responsibilities

• Manage requisitions, purchase orders, and invoice processing with approvals and supporting documents.
• Review invoices for accuracy, GL coding, and compliance with policies.
• Process corporate credit card payments and related expense reports.
• Collaborate with Accounts Payable to resolve invoice discrepancies and payment issues.
• Create and maintain purchase orders and projects in Oracle/company financial systems and monitor balances.
• Analyze historical spending to develop annual PO estimates and funding requirements.
• Coordinate with service, operations, and vendors to ensure accurate inventory receipts and timely invoice submission.

Skills

Excel

Analytical skills

Financial reporting

Detail oriented

Inventory/purchasing support

Education

Accounting / Business Administration / Finance (post-secondary)

Tools

Oracle Financials

Job description

The Requisition Coordinator is responsible for ensuring the timely, accurate, and compliant processing of all requisition requests for purchase of goods and services and supporting invoices actions for approvals and receiving functions. This role supports operational and financial excellence through effective requisition management, accurate general ledger coding, and coordination with internal stakeholders to ensure Company financial processes are followed. This role contributes to the organization's financial integrity by maintaining strong controls, supporting month-end and year-end activities, and supporting the Accounts Payable and Operational teams to meet vendor obligations.

What We Offer:

• Work Environment – Be a part of an onsite collaborative environment that cultivates individual growth
• Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%
• Flexible Benefits Plan – In effect on the first day of the month following the date of hire and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With 24/7 access to our Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

Manage requisitions, purchase orders, and invoice processing, ensuring all required approvals and supporting documentation are obtained. Review invoices and expenses for accuracy, proper General Ledger coding, and compliance with company policies and purchasing procedures. Process corporate credit card payments and related expense reports. Partner with Accounts Payable to resolve invoice discrepancies, payment issues, and promote vendor compliance with submission requirements. Create and maintain purchase orders and projects in Oracle/company financial systems, including monitoring balances, renewals, and updates. Analyze historical spending trends to develop annual purchase order estimates and funding requirements. Collaborate with service, operations, and vendors to ensure accurate inventory receipts, coding, and timely invoice submission, including year-end accrual communications.

Your Skills:

Advanced proficiency in Microsoft Office, especially Excel, with strong analytical and reporting capabilities. Solid understanding of General Ledger structures, accounting principles, and financial transaction processing. Highly organized and detail-oriented professional with experience supporting inventory, purchasing, and related operational activities.

Your Experience:

Experience with Oracle financials and purchasing systems, including expense reports, corporate credit cards, and procurement processes. Post-secondary education in Accounting, Business Administration, Finance, or related field; equivalent experience considered. Minimum 2 years of Requisitioning /Invoice Administration, and/or financial/accounting administration experience.

Job Requirements - Work Experience

Job Requirements - Education

The expected hourly range for this position is $18.00-$21.60. Placement within range will be based on relevant experience, qualifications, and skills Irving Oil is committed to supporting a diverse and inclusive work environment.

We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives.

Diversity is key to our success and inclusion is everyone’s responsibility.