Representative, Patient Service Rep II

Regional One Health; Memphis (TN); On-site; USD 31,000 - 42,000; Full time

Job summary

Regional One Health in Memphis seeks a patient access registrar to greet patients, verify registration, collect co-pays, and support both inpatient and outpatient services. You will scan insurance cards, confirm benefits, schedule follow-ups, and maintain confidentiality in accordance with HIPAA.

The role requires strong communication, accuracy, and ability to handle cash and end-of-day reconciliations. Minimum two years clerical or customer service experience; high school diploma or equivalent;

Qualifications

• Greet patients and verify/complete registration for inpatient and outpatient visits.
• Collect co-pays and operate cash drawer with end-of-day reconciliation as required.
• Scan insurance cards and ensure appropriate forms are signed and filed.
• Maintain patient confidentiality and comply with HIPAA and hospital policies.

Responsibilities

• Greet patients upon arrival and verify identity and demographic details.
• Complete and verify registration; perform benefit verification for current service date.
• Schedule follow-ups or referrals as directed by clinicians.
• Assist with check-out, including scheduling and referrals; route calls as needed.

Skills

Patient access

Registration

Cash handling

Communication

HIPAA compliance

Education

High School Diploma or Equivalent

Job description

A Brief OverviewThis position serves as the primary access point for patients within the inpatient and outpatient medical clinics/practices and is the initial focal point of the patient experience. Responsible for the gathering, entry and verification of registration information. In addition, this position is responsible for the collection of co-pays, may provide entry of patient charges and facilitates the care process by effectively processing information in a timely and accurate manner. This position must retain a high level of professionalism at all points of time.What you will doGreets patients upon arrival in practice.Completes and verifies registration information for each patient: • Verifies patient identity per protocol. • Verifies address utilizing open ended questions. • Ensures benefit verification process for current service date has been completed. • Scans insurance card(s) into system. • Ensures patient has received HIPAA, Financial Policy, MSP, Pt Notification of Provider based clinic (if appropriate) have been signed, and scans as needed into system.Collect co-pay as well as any outstanding self-pay balance: • Provide patient with receipt of transaction. • Enter into system. • Maintain cash-drawer, reconcile any end-of-day cash receipts per ambulatory protocol.Updates system as “checked in” for communication with clinical staff.Works assigned encounter edits on a frequent basis throughout the day. Depending upon size of department assigned work could be also be Encounter Prep, Eligibility Checks, Appointments to schedule, Appointments to re-schedule, no-shows, encounters with no charge.Performs check-out duties for patients as they exit practice. • Schedules patient for follow-up as requested by provider • Provides assistance for referrals as directedConsistently monitors waiting room for potential customer service issues. Updates patients on a ten (10) minute frequency when providers are running behind in schedule.Understands and performs individual role in assuring compliance for regulatory, accreditation and system process.If assigned, answers phone and routes patient to appropriate clinical or administration area.If dedicated scheduling staff do not exist in the department, schedules both new patients and follow-up care based on patients calling into the practice. If scheduling new patients, responsible for obtaining necessary information for insurance verification.Maintains communication with Practice Manager on daily basis.Assists patients in obtaining necessary referrals for follow-up services. Also could be responsible for obtaining proper authorizations and pre-certifications for all outside procedures scheduled through the outpatient clinic or department.Maintains confidentiality of patient, department and hospital information. Adheres to established department and organization policies in processing and releasing patient information (i.e. HIPPA, Confidentiality and Compliance Policies).Back-up and provides coverage for relief and absences as required. Demonstrates flexibility of work schedule/duty assignments.Performs other duties and responsibilities as required.High School Diploma or equivalent RequiredMinimum 2 years experience clerical, customer service, or related experience such as medical office or administrative services RequiredAt least 1 year experience Completion of a unit clerk, medical office, general clerical, customer service training or equivalent education may be utilized in lieu of experience (documentation required) RequiredPhysical DemandsStanding - OccasionallyWalking - OccasionallySitting - ConstantlyLifting - RarelyCarrying - RarelyPushing - RarelyPulling - RarelyClimbing - RarelyBalancing - RarelyStooping - RarelyKneeling - RarelyCrouching - RarelyCrawling - RarelyReaching - RarelyHandling - OccasionallyGrasping - OccasionallyFeeling - RarelyTalking - ConstantlyHearing - ConstantlyRepetitive Motions - FrequentlyEye/Hand/Foot Coordination - FrequentlyRegional One Health is an equal opportunity employer.