REO Operations & Financial Reporting Coordinator

Rialto Associate Services, LLC; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Rialto Capital is seeking an organized administrative associate to support REO reporting and related operations in a fast-paced environment. You will coordinate financial statements, manage insurance documentation, and assist with bank-related processes for master servicers and asset managers.

The role requires a strong work ethic, solid Excel skills, and excellent written and verbal communication. This on-site position offers growth within a collaborative team at Rialto Capital.

Qualifications

• Bachelor’s degree preferred but not required.
• 1–3 years of administrative experience may substitute for a degree.
• Strong work ethic and organizational skills.
• Proficiency in Microsoft Excel.
• Excellent oral and written communication skills.
• Ability to work effectively in a fast-paced team environment.

Responsibilities

• Distribute new bank account letters to master servicers and operating advisors.
• Maintain and update REO trackers for CMBS, Signature Bank, Aflac, CLO/FSR, and Fund portfolios.
• Coordinate the collection of financial statements and reporting packages from property managers.
• Review financial reporting packages for completeness and follow up on missing information.
• Monitor certificates of insurance through EBIX and follow up on outstanding documentation.
• Track monthly sweeps to master servicers and follow up on outstanding sweeps
• Obtain and document asset manager approvals for financial reporting packages.
• Maintain accurate and current insurance Statements of Values.
• Track receivership status
• Review watchlist assets to ensure bank accounts, insurance documentation, and property management agreements are in place before transfer to REO.
• Request and coordinate insurance proposals from brokers.
• Track insurance refunds and follow up on outstanding payments.
• Process CMBS Operations and CMBS Insurance invoices through Concur.
• Monitor expense reimbursements from property managers and follow up on outstanding amounts.
• Prepare and document deposits related to insurance refunds and expense reimbursements.
• Process funding requests with the master servicers to fund bank accounts.
• Provide general operational and administrative support to the REO Reporting Team.

Skills

Strong work ethic

Organizational skills

Excellent communication skills

Team collaboration

Fast-paced environment adaptability

Education

Bachelor’s degree preferred

1–3 years administrative experience in lieu of degree

Tools

Microsoft Excel

Job description

Rialto Capital is seeking an organized administrative associate to support REO reporting and related operations in a fast-paced environment. You will coordinate financial statements, manage insurance documentation, and assist with bank-related processes for master servicers and asset managers.

The role requires a strong work ethic, solid Excel skills, and excellent written and verbal communication. This on-site position offers growth within a collaborative team at Rialto Capital.