Rental Product Coordinator

Cleveland Brothers Equipment Co; Murrysville (Westmoreland County); On-site; USD 55,000 - 75,000; Full time

Job summary

Cleveland Brothers Equipment Co., Inc. is seeking a Rental Fleet Coordinator to align fleet loading with demand and to support efficiency and customer experience.

The role reports to the CE Inventory Manager and collaborates with rental and sales teams to optimize fleet onboarding and asset management. The ideal candidate will be an excellent communicator, detail-oriented, proficient with data analytics, and able to work with MS Office 365, particularly Excel, to monitor fleet size and pricing,

Qualifications

• Bachelor's degree or five years of industry-related experience.
• Strong computer skills with emphasis on Excel (Office 365).
• Excellent verbal and written communication skills.
• Ability to multi-task, work under pressure and meet deadlines.
• Superior data management and data analysis skills.

Responsibilities

• Fleet Size Monitoring: track and maintain optimal fleet size for CE machines and attachments.
• Primary Contact for Fleet Loading: coordinate with internal teams and partners for fleet onboarding.
• Equipment Write-Off Administration: manage documentation, justification and approval workflows.
• Inventory Support & Reconciliation: assist with counts, audits and reconciliation of records.
• Rental Fleet Sale Pricing Management: maintain and update fleet sale pricing.
• Rental Fleet Sales & RPO Coordination: oversee rental fleet sales processes and RPO conversions.

Skills

Excel

Communication

Multi-tasking

Data analysis

Data management

Education

Bachelor's Degree

Tools

Microsoft Office 365

Job description

Cleveland Brothers, the largest Cat® dealer in Pennsylvania, northern West Virginia and western Maryland, has an immediate opportunity for a Rental Fleet Coordinator.

Job Summary

Cleveland Brothers Equipment Company is seeking a Rental Fleet Coordinator. This role reports to the Construction Equipment (CE) Inventory Manager and works in conjunction with the CE Rental and Sales Teams to coordinate fleet loading and disposal of Rental Fleet Assets. The ideal candidate will be an excellent communicator, detailed-orientated, proficient with data analytics and possess a passion for efficiency and customer experience.

Primary Responsibilities

• Fleet Size Monitoring Tracks and maintains optimal target fleet size for CE machines and attachments, ensuring availability aligns with demand and operational goals.
• Primary Contact for Fleet Loading Serves as the main point of contact for CE rental fleet loading activities, coordinating with internal teams and external partners to ensure timely and accurate fleet onboarding.
• Equipment Write‑Off Administration Manages the administrative process for equipment write‑offs, including documentation, justification, and approval workflows
• Inventory Support & Reconciliation Assists with physical inventory counts, audits, and reconciliation efforts to maintain accurate equipment records and compliance.
• Rental Fleet Sale Pricing Management Maintains and updates CE rental fleet sale pricing, ensuring accuracy, competitiveness, and alignment with company financial targets.
• Rental Fleet Sales & RPO Coordination Oversees and facilitates rental fleet sales processes and Rental Purchase Option (RPO) conversions, ensuring smooth transitions from rental to sale.

Skills / Knowledge / Qualifications

• Bachelor's Degree and/or five years of industry related experience.
• Strong computer skills utilizing Microsoft Office 365 with emphasis on Excel.
• Excellent verbal and written communication skills.
• Ability to multi-task, work under pressure and meet deadlines.
• Superior data management and data analysis skills.

Physical Demands

• Ability to work prolonged periods if front of a computer.
• Ability to work remotely if required.
• Ability to work afterhours as required.
• Ability to assist in Physical Inventory counts.

Why Join The Cleveland Brothers Team

• Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account.
• Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 29 locations whether you want to move up, or into another division of the company.
• Stability – Cleveland Brothers has been around for 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul.

About Us

Founded in 1948, Cleveland Brothers Equipment Co., Inc., is the exclusive Cat® dealer of western and central Pennsylvania, northern West Virginia and western Maryland, providing new, used and rental equipment, parts and service. Cleveland Brothers supplies a vast variety of solutions and products, including construction machinery, industrial diesel and gas engines and generators, air compressors and boosters, oil and gas machinery and much more, in addition to full truck service for all makes and models. With 29 locations, customers have access to all of the parts and equipment needed to get the job done, backed by industry-leading technicians and staff. For more information, please visit www.ClevelandBrothers.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.