Rental Equipment Coordinator

Hanwha Philly Shipyard; Philadelphia (Philadelphia County); On-site; USD 60,000 - 75,000; Full time

Job summary

Hanwha Philly Shipyard in Philadelphia seeks an Equipment Rental/Logistics Coordinator to manage demand plans, deployment schedules, and records for rental equipment across projects and production processes.

The role requires 2+ years in equipment rental or logistics, strong Excel skills, and experience with ERP/CMMS systems; SAP preferred. Office-based in a heavy industrial shipyard environment with cross-functional collaboration.

Qualifications

• High school diploma or equivalent.
• Two+ years in equipment rental, fleet coordination, logistics, maintenance planning, procurement, or project coordination.
• Proficiency with Microsoft Excel and data analysis.
• Experience with ERP, procurement, CMMS, or equipment-management systems; SAP preferred.
• Experience in shipbuilding, ship repair, heavy manufacturing, construction, or related industry preferred.

Responsibilities

• Manage rental equipment demand plans and deployment schedules by vessel, project, and production process in coordination with Production.
• Maintain a centralized record of equipment type, vendor, location, project, user, rental period, rate, and return date.
• Monitor equipment utilization, rental periods, status, and scheduled returns; confirm returns in advance.
• Coordinate with Production, Procurement, Finance, subcontractors, vendors, and other stakeholders.
• Provide regular reports on equipment demand, deployment, utilization, and budget performance; identify cost-saving opportunities.

Skills

Excel

Data analysis

Communication

Organization

Budget tracking

Education

High school diploma or equivalent

Associate/Bachelor’s in supply chain

Tools

SAP

CMMS

Job description

ESSENTIAL FUNCTIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.

• Ensure that all Hanwha Philly Shipyard safety procedures, rules, and regulations are followed and met.
• Manage rental equipment demand plans and deployment schedules by vessel, project, and production process in coordination with Production.
• Maintain a centralized record of equipment type, vendor, location, assigned project, responsible user, rental period, rate, and return date.
• Continuously monitor equipment utilization, rental periods, current status, and scheduled return dates.
• Confirm return dates in advance and follow up through completion to ensure equipment is returned and taken off rent on time.
• Identify idle, duplicate, or underutilized rental equipment and coordinate its transfer, recovery, or return with the responsible departments.
• Track and adjust equipment requirements as production schedules, field conditions, and usage periods change.
• Manage rental expenses, budget utilization, remaining budget, and forecasted commitments by equipment and project.
• Validate rental periods, rates, invoices, equipment deployment, and actual utilization to identify discrepancies and avoidable charges.
• Coordinate closely with Production, Procurement, Finance, subcontractors, vendors, and other relevant stakeholders.
• Provide regular reports on equipment demand, deployment, utilization, rental status, upcoming returns, budget performance, and cost savings.
• Identify and document cost-saving opportunities in support of established rental-cost reduction goals.
• Develop and continuously improve rental equipment procedures, tracking tools, controls, and reporting standards within Maintenance.
• Perform other related duties as required and assigned.

COMPETENCIES

• Strong organization, prioritization, follow-up, and action-item management.
• Attention to detail and commitment to accurate, timely data.
• Cost awareness, budget tracking, forecasting, and analytical problem-solving.
• Clear written and verbal communication across technical and non-technical teams.
• Proactive problem-solving, sound judgment, and timely escalation.
• Adaptability in a fast-paced environment with changing schedules and field conditions.
• Integrity, professionalism, accountability, and a team-oriented mindset.

SUPERVISORY RESPONSIBILITYThis position has no supervisory responsibilities.Education And Experience

• High school diploma or equivalent required.
• Associate or bachelor's degree in supply chain, Logistics, Business, Operations, Finance, Construction Management, or a related field preferred.
• Two or more years of experience in equipment rental, fleet coordination, logistics, maintenance planning, production, procurement, or project coordination preferred.
• Proficiency with Microsoft Excel, including data analysis and report preparation.
• Experience with ERP, procurement, CMMS, or equipment-management systems; SAP experience preferred.
• Experience in shipbuilding, ship repair, heavy manufacturing, construction, or another industrial environment preferred.
• Korean Bilingual Preferred.

WORK ENVIRONMENTDuties are performed in office and production areas within a heavy industrial shipyard and manufacturing facility. Environmental exposures may include noise, heat, cold, vibration, dust, fumes, smoke, moving equipment, and indoor or outdoor weather conditions.

• Hanwha Philly Shipyard is a TOBACCO-FREE facility.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met to perform the essential functions of this job. The role requires access to production areas and may involve extended walking or standing, bending, stooping, and climbing stairs or ladders. Employment in this position is contingent upon passing the medical examination. Reasonable accommodations may be made.POSITION TYPE/EXPECTED HOURS OF WORKThis is an on-site, full-time, safety-sensitive position. Standard days and hours of work vary based on department schedules and operational needs.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.The Hanwha Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment, and training of employees during employment shall be without discrimination because of race, color, religion, national origin, gender or age, except that the applicant must meet the minimum age requirement. Hanwha Philly Shipyard does not, and will not, discriminate because of the disability of such individual.