Rental Coordinator - Wagner CAT Rentals

Wagner Equipment Co; Gypsum (CO); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

PTO 96 hours

Health insurance

Life insurance

401K match 7%

Tuition reimbursement

Employee Assistance Program

CEFCU benefits

Supplemental life & more

Phone plan discount

Job summary

Wagner Equipment Co. in Colorado is seeking a Rental Coordinator to help customers choose the right equipment and to coordinate daily rental transactions.

You will handle invoicing, contracts, and fleet records for CAT and non-CAT rentals, ensuring accuracy and timely processing.

This full-time role offers a comprehensive benefits package and a pay rate of $22.00–$26.00 per hour, plus 15% location differential.

Qualifications

• High School Diploma or GED required; college degree preferred.
• 1 year experience in a heavy equipment environment with customer service responsibilities preferred.
• 1+ years administrative/clerical experience and 1+ years customer service experience preferred.

Responsibilities

• Invoices Caterpillar and non-CAT rentals, damage charges, and demos.
• Performs all required steps to accurately and efficiently process AG, Caterpillar, and non-CAT rentals and invoices.
• Maintains records on all rental equipment that is transferred or sold out of the Rental Fleet.
• Understands and applies the applicable taxes to invoices.
• Receives and reviews shipping and receiving documents from the branches for accuracy and completeness.
• Assists the Rental Fleet Sales Administrator with preparation, processing, and distribution of rental, credit, and sales documents in a timely manner.
• Inputs lost-sales rental data into the computer.
• Uses DBS to input reservations, write rental contracts, process exchanges, write pick‑up tickets, close rental invoices, input data into the shipping and receiving screens, and process equipment transfers.
• Handles overdue rental contracts and expired reservations, and ensures that all contracts are current and signed.
• Coordinates shipping and receiving of the machines with the yard personnel.
• Thoroughly understands the rental process as to which inventory should be rented.
• Completes rental transactions through direct contact with customers.
• Assists walk‑in customers with information on the availability, job performance, and options of equipment in the rental fleet.
• Quotes rates and assists customers in making decisions on best equipment option.
• Assists the customer in financial, service, and rental issues relating to invoicing or account information.
• Assists customers in locating and choosing the correct machine for their job and application.
• Other duties as assigned by manager

Skills

Data Entry

Telephone Skills

Safety Knowledge

Reading/Writing Skills

Reasoning Skills

Organizational Skills

Communication Skills

Math Skills

Product Knowledge

MS Word

MS Excel

Education

High School Diploma or GED

College Degree Preferred

Computers, business courses preferred

1 year customer service experience

1+ years administrative/clerical experience

Tools

Microsoft Word

Microsoft Excel

Job description

Why Join Wagner?

At Wagner, our people are the driving force behind everything we do. We’re committed to helping our employees grow through meaningful work, career development, and opportunities to learn and advance. Join a team that values collaboration, innovation, and the people who make our success possible. We offer excellent benefits and supply you with the tools you need to maximize your potential.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services including payroll deductions, savings, accounts, loans, VISA card and more
• Additional Benefits include Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans

The Rental Coordinator works with the customer to assist in determining which machine is best suited to the job and coordinates rental transactions on a daily basis in a manner that reflects the company’s vision of working as “One Professional Team.”

Pay Rate: $22.00- $26.00 per hour + 15% location differential

Pay Rate dependent on education and experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Invoices Caterpillar and non-CAT rentals, damage charges, and demos
• Performs all required steps to accurately and efficiently process AG, Caterpillar, and non-CAT rentals and invoices
• Maintains records on all rental equipment that is transferred or sold out of the Rental Fleet
• Understands and applies the applicable taxes to invoices
• Receives and reviews shipping and receiving documents from the branches for accuracy and completeness
• Assists the Rental Fleet Sales Administrator with preparation, processing, and distribution of rental, credit, and sales documents in a timely manner
• Inputs lost-sales rental data into the computer
• Uses DBS to input reservations, write rental contracts, process exchanges, write pick‑up tickets, close rental invoices, input data into the shipping and receiving screens, and process equipment transfers
• Handles overdue rental contracts and expired reservations, and ensures that all contracts are current and signed
• Coordinates shipping and receiving of the machines with the yard personnel
• Thoroughly understands the rental process as to which inventory should be rented
• Completes rental transactions through direct contact with customers
• Assists walk‑in customers with information on the availability, job performance, and options of equipment in the rental fleet
• Quotes rates and assists customers in making decisions on best equipment option
• Assists the customer in financial, service, and rental issues relating to invoicing or account information
• Assists customers in locating and choosing the correct machine for their job and application
• Other duties as assigned by manager

Competencies:

• Data Entry
• Telephone Skills
• Safety Knowledge
• Reading/Writing Skills
• Reasoning Skills
• Organizational Skills
• Communication Skills
• Math Skills
• Product Knowledge
• Basic knowledge of Microsoft Word and Excel

Work Environment:

• Noise: Quiet
• Indoors

Physical Demands:

• Talking
• Sitting
• Use of Hands
• Hearing
• Squatting/Kneeling
• Ability to ascend/descend ladders, stairs, etc.
• Medium work that includes lifting and/or moving objects up to 32 pounds or more

Required Education and Experience:

• High School Diploma or GED
• College Degree Preferred
• Courses in computers, business, and office administration preferred
• 1 year experience, preferably in a heavy equipment environment, involving customer service responsibilities
• 1+ years administrative/clerical experience
• 1+ years customer service experience

Other Duties:

Job Offers are contingent upon all required pre‑employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job‑related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

#WRENTS

#CATRENTAL

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.