Rental Coordinator (3406)

IRONCLAD Powered by Mersino; Jurupa Valley (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career growth

Job summary

Ironclad Environmental Solutions is seeking a Rental Coordinator to manage branch rental/sales orders, process contracts, and maintain accurate records. The role requires strong communication, attention to detail, and teamwork to ensure customer satisfaction.

You will handle invoicing inquiries, collaborate with departments, and support vendor transactions while promoting safety and efficiency in a dynamic environment.

Qualifications

• High school diploma or equivalent.
• 3+ years of experience in rental, customer service, or billing preferred.
• 1-2 years of data entry experience.
• Strong communication skills, verbal and written.
• Detail-oriented with strong organizational and multitasking abilities.
• MS Excel experience preferred.

Responsibilities

• Address customer invoice inquiries and discrepancies; provide documentation and solutions.
• Prepare documentation for customer contracts and process rental transactions.
• Ensure proper documentation of returned/off-rented equipment.
• Collaborate with other departments to coordinate rental activities.
• Provide backup support and suggest efficiency improvements.
• Maintain records of rental transactions and payments.
• Create and receive purchase orders and vendor invoices; verify statements.
• Verify and reconcile vendor statements and resolve discrepancies.
• Other duties as assigned.
• Demonstrate strong critical thinking and problem-solving.

Skills

Strong communication skills

Detail-oriented

Multitasking abilities

MS Excel experience

Data entry experience

Customer service

Team collaboration

Education

High school diploma or equivalent

Tools

MS Office Suite (Excel)

Wynne Systems

Intranet

Teams

Job description

About The Job

The Rental Coordinator’s primary function is managing and processing the branch’s rental/sales agreements. Manage and facilitate rental process, handle inquiries, and ensure customer satisfaction with a safety-first mindset. This role requires excellent communication skills, attention to detail, ability to multitask and the ability to work collaboratively in a team environment. Must fully support the company vision and team culture.

Key Responsibilities

• Address customer invoice inquiries and discrepancies. Providing appropriate documentation and solutions in a timely manner and following up to ensure customer satisfaction. Providing information about rental services, pricing, and availability to existing and potential Customers.
• Prepare documentation for customer contracts. Process rental transactions for all outgoing and incoming equipment verifying that all information entered is correct and accurate.
• Ensure that all returned and/or off-rented equipment is properly documented in a timely manner.
• Collaborate with other departments to ensure seamless coordination of rental activities.
• Provide backup support to other team members in the office as necessary.
• Suggest ideas and ways to improve branch efficiency.
• Maintain accurate records of rental transactions, including customer information, rental agreements, and payments.
• Create and receive Purchase orders and invoices for Vendors to ensure proper payment.
• Verify and reconcile vendor statements, resolving discrepancies as needed.
• Other duties as assigned.
• Strong critical thinking skills and the ability to effectively problem-solve required.

Equipment Used

• Computer, telephone, and electronic office equipment
• MS Office Suite with an emphasis on Excel
• Access the company’s internal systems including, Wynne Systems, Intranet, and Teams

Why Join Us

• Competitive salary and benefits package
• Opportunity for career growth and development
• Hands-on experience in a dynamic and supportive work environment
• Be part of a company committed to environmental sustainability and innovation

At Ironclad Environmental Solutions, you can build a rewarding career and provide exceptional service in the process. The opportunity to advance your career is one click away at Ironclad Environmental Solutions.

Qualifications

• High school diploma or equivalent experience
• 3+ years of experience in the rental industry, customer service, or billing, preferred but not required
• 1-2 years of data entry experience
• Strong communication skills: verbal and written
• Detail-oriented with strong organizational and multitasking abilities
• MS Excel experience preferred