Rental Coordinator

Clifford Power Systems, Inc.; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Career development

Ongoing training

Supportive environment

Integrity & teamwork

Job summary

Clifford Power Systems, Inc. is seeking a Rental Coordinator to be the hub between customers, the sales team and operations, ensuring every rental runs smoothly from order to invoicing.

You will own the rental process, maintain proactive communication, coordinate inventory and logistics, prepare contracts and invoices, and support quotes and equipment recommendations.

Responsibilities

• Own the rental process — coordinate all post-sale phases of rental activity from customer order through delivery, return, and invoicing.
• Deliver exceptional service by maintaining proactive communication with customers, sales reps, and service teams to ensure timelines and expectations are met.
• Manage inventory and logistics — track and schedule rental equipment, confirm availability, and coordinate shipments with service teams and freight carriers.
• Ensure accuracy — prepare and process all rental documentation, including contracts, invoices, and payments.
• Support sales by assisting with quotes, equipment recommendations, and customer follow-up.
• Collaborate with branch operations to address equipment issues, maintenance scheduling, and vendor coordination.
• Drive profitability by monitoring job costs, reviewing vendor invoices, and communicating variances to leadership.
• Champion customer satisfaction — ensure every client interaction reflects Clifford Power’s standard of quality, professionalism, and reliability.

Job description

About The Role

We’re looking for an organized, customer-focused Rental Coordinator to join our Clifford Power Systems team. In this pivotal role, you’ll serve as the connection point between our customers, sales team, and operations — ensuring every rental runs smoothly from start to finish.

What You’ll Do

• Own the rental process — coordinate all post-sale phases of rental activity from customer order through delivery, return, and invoicing.
• Deliver exceptional service by maintaining proactive communication with customers, sales reps, and service teams to ensure timelines and expectations are met.
• Manage inventory and logistics — track and schedule rental equipment in GP/Wennsoft, confirm availability, and coordinate shipments with service teams and freight carriers.
• Ensure accuracy — prepare and process all rental documentation, including contracts, invoices, and payments.
• Support sales by assisting with quotes, equipment recommendations, and customer follow-up.
• Collaborate with branch operations to address equipment issues, maintenance scheduling, and vendor coordination.
• Drive profitability by monitoring job costs, reviewing vendor invoices, and communicating variances to leadership.
• Champion customer satisfaction — ensure every client interaction reflects Clifford Power’s standard of quality, professionalism, and reliability.

Why Join Us

At Clifford Power Systems, you’ll be part of a collaborative, high-performing team that powers critical operations across industries. We offer:

• Competitive pay and comprehensive benefits (medical, dental, vision, 401k, paid time off)
• Career development opportunities and ongoing training
• A supportive environment where your contributions make a measurable difference
• A company culture built on integrity, reliability, and teamwork