Rental Coordinator

Clifford Power Systems; Tulsa (OK); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay and comprehensive bene

Career development opportunities

Supportive environment

Culture of integrity and teamwork

Job summary

Clifford Power Systems in Tulsa, OK is seeking a Rental Coordinator to be the link between customers, sales and operations, managing rentals from order to invoicing. This role emphasizes scheduling, documentation, and logistics to ensure on-time deliveries and accurate contracts.

In a fast-paced environment, you’ll handle multiple priorities with strong attention to detail, delivering seamless customer experiences while supporting quotes and vendor coordination.

Qualifications

• 2+ years in rental coordination, logistics, or customer service.
• Familiarity with GP/Wennsoft or similar ERP systems preferred.
• Strong communication, organization, and time management abilities under pressure.
• Proficient with Microsoft Office and digital tools for scheduling, billing, and documentation.
• High school diploma required; associate or bachelor’s degree preferred.

Responsibilities

• Own the rental process from customer order through delivery, return, and invoicing.
• Maintain proactive communication with customers, sales reps, and service teams to meet timelines.
• Track and schedule rental equipment in GP/Wennsoft; coordinate shipments with carriers.
• Prepare contracts, invoices, and payments; ensure documentation accuracy.
• Assist with quotes, equipment recommendations, and customer follow-up.
• Collaborate with branch operations on equipment issues and vendor coordination.
• Monitor job costs and vendor invoices to support profitability.
• Ensure every client interaction reflects Clifford Power’s quality and reliability.

Skills

Communication

Organization

Time management

Teamwork

Customer service

Education

High school diploma

Assoc/Bachelor's degree preferred

Tools

GP/Wennsoft ERP

Microsoft Office

Job description

Job Details

Job Location: OK Tulsa - Tulsa, OK 74117

Salary Range: $60,000.00 - $80,000.00 Base+Commission/year

About the Role: We’re looking for an organized, customer-focused Rental Coordinator to join our Clifford Power Systems team. In this pivotal role, you’ll serve as the connection point between our customers, sales team, and operations — ensuring every rental runs smoothly from start to finish. As the go-to expert for scheduling, documentation, and logistics, you’ll help deliver on our promise of dependable power and exceptional service. This is a great opportunity for someone who loves working in a fast-paced environment, thrives on multitasking, and takes pride in creating a seamless customer experience.

What You’ll Do:

• Own the rental process — coordinate all post-sale phases of rental activity from customer order through delivery, return, and invoicing.
• Deliver exceptional service by maintaining proactive communication with customers, sales reps, and service teams to ensure timelines and expectations are met.
• Manage inventory and logistics — track and schedule rental equipment in GP/Wennsoft, confirm availability, and coordinate shipments with service teams and freight carriers.
• Ensure accuracy — prepare and process all rental documentation, including contracts, invoices, and payments.
• Support sales by assisting with quotes, equipment recommendations, and customer follow-up.
• Collaborate with branch operations to address equipment issues, maintenance scheduling, and vendor coordination.
• Drive profitability by monitoring job costs, reviewing vendor invoices, and communicating variances to leadership.
• Champion customer satisfaction — ensure every client interaction reflects Clifford Power’s standard of quality, professionalism, and reliability.

Why Join Us:

• Competitive pay and comprehensive benefits (medical, dental, vision, 401k, paid time off)
• Career development opportunities and ongoing training
• A supportive environment where your contributions make a measurable difference
• A company culture built on integrity, reliability, and teamwork

Qualifications: What You Bring:

• Experience: 2+ years in rental coordination, logistics, or customer service (equipment rental or power generation experience a plus).
• Knowledge: Familiarity with GP/Wennsoft or similar ERP systems preferred.
• Skills: Strong communication, organization, and time management abilities; able to handle multiple priorities under pressure.
• Tech savvy: Proficient with Microsoft Office and digital tools for scheduling, billing, and documentation.
• Education: High school diploma required; associate or bachelor’s degree preferred.

Who You Are:

• You’re a team player who values collaboration and open communication.
• You have exceptional attention to detail and a passion for accuracy.
• You thrive in a fast-paced environment and enjoy solving issues before they become problems.
• You take pride in creating positive customer experiences and building relationships that last.
• You’re self-motivated and take ownership of your work from start to finish.

Physical Requirements:

This position will be working primarily indoors in a climate-controlled, smoke-free environment, but also requires the employee to be moving through other areas on a regular basis. From this movement, the employee will encounter varying temperatures from these areas. Normal auto and air travel hazards will apply. The noise level in the work environment is usually moderate but can be higher in other areas.

While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time.

The employee must have a full range of body movements including use of hands to finger, handle, or feel objects, computer equipment and peripherals; and bending, reaching, and crouching.

Must have command of sight, hearing, touch and smell. Specific vision abilities required include close vision, depth perception, and the ability to adjust focus. These vision requirements in each area must be sufficient to shift in focus from computer screens to closed forms. are in search of an example position to join our general team. The ideal candidate for this position would oversee generic tasks such as email, paperwork, and organizational needs. This position is Full-Time Monday through Friday 8-5 at our Tulsa office.

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.