Rental Coordinator

Dobbs Equipment, LLC; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Dobbs Equipment, LLC is seeking a highly organized Rental Coordinator to support Deere equipment rentals across our network. You will act as the liaison between customers, sales, and operations to coordinate rental activities, administer contracts, source equipment, and ensure a seamless rental experience from start to finish.

The ideal candidate has at least 2 years in rental operations or related fields, strong organisational skills, and excellent communication.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree is preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills with a customer focused approach
• Detail-oriented with a commitment to maintaining accurate records, contracts, inventory and invoicing
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word
• Ability to work independently while collaborating effectively with cross-functional teams

Responsibilities

• Coordinate and administer rental agreements for John Deere equipment and allied products
• Source and allocate equipment to meet customer rental needs while optimizing fleet availability
• Ensure all customer documentation is accurate, complete, and compliant with company requirements
• Manage rental contract administration, including extensions, updates, and contract closeouts
• Ensure accurate and timely invoices of all rental transactions, verify rates, charges and supporting documentation to maintain billing accuracy and customer satisfaction
• Monitor and manage rental fleet utilization, identifying opportunities to increase equipment productivity
• Conduct regular audits and reconciliations to support rental inventory accuracy

Skills

Rental operations

Customer service

Fleet management

Microsoft Office

Communication

Detail-oriented

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Excel

Outlook

Word

Job description

Dobbs Equipment is looking for a highly organized and customer-focused Rental Coordinator to support the rental of John Deere equipment and allied products across our network. This position serves as a key link between customers, sales, and operations by coordinating rental activities, administering contracts, sourcing equipment, and ensuring a seamless rental experience from start to finish.

Essential Functions and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)

• Coordinate and administer rental agreements for John Deere equipment and allied products
• Source and allocate equipment to meet customer rental needs while optimizing fleet availability
• Ensure all customer documentation is accurate, complete, and compliant with company requirements
• Manage rental contract administration, including extensions, updates, and contract closeouts
• Ensure accurate and timely invoices of all rental transactions, verify rates, charges and supporting documentation to maintain billing accuracy and customer satisfaction
• Monitor and manage rental fleet utilization, identifying opportunities to increase equipment productivity
• Conduct regular audits and reconciliations to support rental inventory accuracy

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum of 2 years of experience in rental operations, equipment coordination, customer service, fleet management, or a related field.

Education, Skill, And/or Experience Requirements

• High school diploma or equivalent required; Associate's or Bachelor’s degree is preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills with a customer focused approach
• Detail-oriented with a commitment to maintaining accurate records, contracts, inventory and invoicing
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word
• Ability to work independently while collaborating effectively with cross-functional teams

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands

While performing the duties of this job, the employee will need the following: The ability to sit for extended periods of time, ability to lift up to 50 lbs. and the ability to focus on a computer screen for extended periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

We’re an Equal Employment Opportunity and Aff…

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Aff… We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Notice to Applicants:

We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.