Rental Coordinator

Murphy Tractor & Equipment Co.; Olathe (KS); On-site; USD 40,000 - 60,000; Full time

Job summary

Murphy Tractor & Equipment Company, Inc. is seeking a Rental Coordinator in Olathe, KS to manage check-in/out of rental equipment, prep gear for demos, and coordinate parts orders. This role emphasizes customer service, inventory accuracy, and clear communication with the branch team.

You will build quotes, track fleet movement, and ensure equipment readiness while supporting sales and service staff. A high school diploma or GED is required; associate degree or 3+ years related experience is

Qualifications

• High school diploma or GED required; two year degree preferred.
• Three years related experience may substitute for education.
• Strong organizational and communication skills.

Responsibilities

• Check-in / check-out rental equipment and prepare gear for rentals and demos.
• Order replacement parts and manage inventory of rental fleet.
• Coordinate with customers to understand needs and deliver solutions.
• Prepare quotes and communicate equipment availability and repairs to management.
• Assist with store maintenance and daily administrative tasks.

Skills

Meets commitments

Deadline driven

Documentation

Adaptability

Technology literacy

Team player

Customer relations

Travel ability

Flexible schedule

Logical reasoning

MS Office / Internet

Office equipment knowledge

Education

High school diploma or GED

Associate degree (preferred)

3+ years related experience (preferred)

Tools

MS Office

Inventory management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

** Olathe, KS, Olathe, KS, US

9 days ago Requisition ID: 2362

Summary

The Rental Coordinator is responsible for checking-in and checking-out rental equipment, preparing equipment for rentals and demos, ordering replacement parts, taking inventory, meeting customer needs, and performing other duties as assigned by the Branch Manager.

Rental Equipment: Construction equipment used for/in earthmoving, underground construction, quarrying, crushing, paving & recycling.

Essential Functions

Administrative

• Maintain cleanliness of store.
• Maintain and coordinate facility maintenance by scheduling repairs with approval of manager.
• Establish and maintain relationships with potential and existing customers to enhance the potential to rent new and used equipment.
• Work with potential and existing customers to understand their needs, wants, concerns, satisfactions and expectations.
• Track the location and coordinate movement of machines for rental and salesneeds.
• Formulate rental quotes based on customerneeds.
• Review periodical publications for bids and forward to sales managers.
• Prepare incoming and outgoing equipment for rentals and demos.
• Complete demo sheet with required information and communicate with administrative staff.
• Order replacement parts for rental equipment.
• Communicate availability of rental equipment and what repairs need to be completed to management.

Parts

• Maintain accurate physical inventory.
• Check in and put away whole goods inventory.
• Ship whole goods inventory.
• Deliver and pickup parts as needed.

Service

• Perform minor repairs (touch up body work, grease and fueling).

Other Functions

• Assist with other duties assigned and directed by corporate management within the frame work of Murphy Tractor and Equipment Company, Inc.’s objectives.

Summary

The Rental Coordinator is responsible for checking-in and checking-out rental equipment, preparing equipment for rentals and demos, ordering replacement parts, taking inventory, meeting customer needs, and performing other duties as assigned by the Branch Manager.

Rental Equipment: Construction equipment used for/in earthmoving, underground construction, quarrying, crushing, paving & recycling.

Essential Functions

Administrative

• Maintain cleanliness of store.
• Maintain and coordinate facility maintenance by scheduling repairs with approval of manager.

Sales

• Establish and maintain relationships with potential and existing customers to enhance the potential to rent new and used equipment.
• Work with potential and existing customers to understand their needs, wants, concerns, satisfactions and expectations.
• Track the location and coordinate movement of machines for rental and salesneeds.
• Formulate rental quotes based on customerneeds.
• Review periodical publications for bids and forward to sales managers.
• Prepare incoming and outgoing equipment for rentals and demos.
• Complete demo sheet with required information and communicate with administrative staff.
• Order replacement parts for rental equipment.
• Communicate availability of rental equipment and what repairs need to be completed to management.

Parts

• Maintain accurate physical inventory.
• Check in and put away whole goods inventory.
• Ship whole goods inventory.
• Deliver and pickup parts as needed.

Service

• Perform minor repairs (touch up body work, grease and fueling).

Other Functions

• Assist with other duties assigned and directed by corporate management within the frame work of Murphy Tractor and Equipment Company, Inc.’s objectives.

Knowledge/Skills/Abilities

• Meets commitments and deadlines.
• Stays focused under pressure.
• Completes required documentation and reports in a timely manner.
• Demonstrates willingness to modify a strongly held position in the face of contrary evidence.
• Demonstrates openness to new structure, procedures, technology.
• Maintains appropriate boundaries with other employees.
• Able to travel using own and company vehicles.
• Able to work a flexible schedule as needed.
• Skilled at using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Strong knowledge of Microsoft Office and Internet.
• Basic knowledge of office machines, including fax, printer, photocopier, and tablet.
• Demonstrates positive workethic.
• Identifies what needs to be done and takes action without being asked.
• Seeks out others involved in a situation to learn their perspectives.
• Accurately defines needs andproblems.
• Understands and operates within applicable policy &procedure.
• Able to handle sensitive and difficult situations with tact and diplomacy.
• Energetic, forward thinking and creative with high ethical standards and an appropriate professional image.
• Adept at fostering a team working environment.
• Listens and responds constructively to other’s ideas.
• Provides assistance to others when needed.
• Average oral and written communication skills.
• Ensures that others involved in a project or effort are kept well informed.
• Ensures that regular, consistent communications takes place with direct reports and other employees as needed.
• Maintains confidentiality in oral and written communications.

Physical Requirements and WorkSchedule

Employee must be able to do occasional lifting of up to 50 lbs. Employee must be able to stoop, climb, move and hold arms and hands in small areas, utilizing tools on a regular basis.

Education/Work Experience

High school diploma or GED required. Two year degree from a college or school or at least three years related experience and/or training preferred.

Murphy Tractor & Equipment Company, Inc. is an equal opportunity employer.