Rental Coordinator

Murphy Tractor & Equipment Co.; Brunswick (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Murphy Tractor & Equipment Co. is seeking a Rental Coordinator in Brunswick, OH to support Rental Sales Specialists with the end-to-end rental process. You will locate assets, prepare quotes, coordinate logistics, and ensure contracts are completed as equipment is rented and returned.

The role requires high school diploma or GED, with a two-year degree and related experience preferred. Travel is less than 10% across assigned area, and employees collaborate across multiple locations.

Qualifications

• Must manage time and multitask to handle multiple rental requests.
• Strong attention to detail to ensure contracts are accurate.
• Ability to learn multiple business systems and tools.

Responsibilities

• Build rental quotes based on input from Rental Sales Specialists.
• Begin rentals, initiate billing, and finalize rentals upon completion.
• Locate rental units and coordinate logistics for rentals.
• Verify customer forms of payment and assist with account setup.
• Coordinate with Setup Technicians to ensure checkout before rental.
• Load rental contracts into the system for billing.
• Close rental contracts upon completion.
• Coordinate with service departments for timely inspections and billing.

Skills

Time management

Multitasking

Systems & tools proficiency

Effective communication

Attention to detail

Education

High School diploma or GED

Two-year degree related to equipment rental

Tools

Rental management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

** Brunswick, OH, Brunswick, OH, US

Summary

The Rental Coordinator supports Rental Sales Specialists across a designated area of responsibility with administrative aspects of the construction equipment rental process. In this role you will be responsible for locating assets to complete rental requests, initiating rental quotes, coordinating logistics to move rental assets and ensuring that all rental processes are completed to begin rent and finalize rental contracts once equipment is returned to Murphy Tractor.

Essential Functions

• Build rental quotes based upon input from Rental Sales Specialists.
• Ensure processes are followed to begin rentals, initiate billing and finalize rentals once rental term is completed.
• Locate rental units to fill rental contracts, coordinate logistics to move units for rentals.
• Ensure customer forms of payment are verified. Assist with account setup.
• Coordinate with Setup Technicians to ensure rental check outs are completed prior to equipment leaving the lot for rent and rental check ins are completed upon completion of the rental.
• Load rental contracts into the business system to prepare for billing.
• Close rental contracts upon rental completion.
• Coordinate with service departments for timely processing of rental inspections for repairs and potential customer billing.

Knowledge/Skills/Abilities

• Manage time effectively, prioritize and multitask to respond quickly to rental requests and ensure important processes are complete.
• Ability to learn and use multiple business systems and tools to support rental operations.
• Effectively communicate across multiple locations and functional areas.
• Strong attention to detail to ensure rental contracts are accurate and all rental process steps are followed.

Physical Requirements and Work Schedule

Employee must be able to drive to different locations within assigned area of responsibility. Travel will be less than 10% of work time on average.

Education/Work Experience

High School diploma or GED required. Two year degree and related work experience in equipment rental or at an equipment dealership preferred.

Murphy Tractor & Equipment Company, Inc. is an equal opportunity employer.