Rental Coordinator

Kirby-Smith Machinery, Inc. - Odessa, TX; Hewitt (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Above-average pay

Benefits package

401k match

PTO and holidays

Disability coverage

Growth opportunities

Paid training

Family-owned operation

Health & wellness

Job summary

Kirby-Smith Machinery, Inc. is seeking a Rental Coordinator to handle rental calls and coordinate equipment rentals according to guidelines. You will initiate contracts, schedule deliveries, and ensure accuracy of charges while working with multiple departments. Strong communication and organizational skills are essential.

The role involves staying safety-focused on-site and supporting growth opportunities within a family-owned company that values service excellence and teamwork.

Qualifications

• High School Diploma or equivalent is required.
• Two years of heavy construction equipment experience or comparable experience.
• Proficient with Microsoft Office and web-based applications.
• Strong verbal and written communication skills and organizational skills.

Responsibilities

• Handle rental requests via phone and in-person with strong customer service.
• Initiate rental contracts and ensure correct charges per policy.
• Schedule equipment deliveries, trainings, and pickups with drivers or contractors.
• Coordinate with Service department to ensure equipment is serviced and ready.
• Monitor repairs and ensure paperwork is complete and accurate.
• Track rental inventory and generate reports as needed.
• Assist Sr. Rental Coordinator and escalate issues with proposed solutions.
• Maintain consistent and reliable on-site attendance.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Education

High School Diploma or Equivalent

Tools

Microsoft Office

PowerPoint

Outlook

Job description

Who We Are

Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family.

Rental CoordinatorBenefits

• Above-Average Industry Pay
• Comprehensive Benefits Package (including Medical/Dental/Vision)
• 401K Plans with Company Match
• Generous PTO Package/Paid Holidays
• Short/Long Term Disability
• Growth Opportunities
• Paid Training
• Family-Owned and Operated
• Health and Wellness

Rental CoordinatorPosition Purpose

Responsible for handling rental calls and coordinating equipment rentals according to specific guidelines and procedures.

Rental Coordinator Responsibilities

• Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
• Answers telephone and in-person requests for equipment rentals using high-level customer service skills
• Initiates rental contracts and completes all associated paperwork appropriately and in a timely manner, ensuring that all appropriate charges are billed to the customer according to company policies and procedures
• Schedules equipment deliveries, training, and the pickup of rental equipment through company drivers or outside contract transport services
• Ensures equipment is properly serviced and prepared for rental by effectively working with the Service department
• Monitors repairs and ensures all paperwork is complete, accurate, and timely
• Monitors and tracks rental equipment inventory
• Prepares reports as needed
• Makes suggestions or recommendations to the Sr. Rental Coordinator; brings observed problems or issues to the attention of the Sr. Rental Coordinator and presents suggestions and solutions to resolve the problem, if possible
• Ensures consistent and reliable on-site attendance
• Performs other job-related duties as assigned

Rental Coordinator Minimum Qualifications

• High School Diploma or Equivalent
• Two (2) years of heavy construction equipment experience or comparable experience.
• Proficient with Microsoft Office - Word, Excel, PowerPoint, Outlook, and various web-based applications
• Strong verbal and written communication skills and organizational skills

Rental Coordinator Physical Requirements

• Pushes/Pulls/Lifts/Carries up to 50 pounds without assistance
• Physical ability to squat, twist, turn, bend, stoop, climb, and reach overhead
• Must be able to work in extreme heat or cold and wet, damp, dusty, or windy conditions and tolerate exposure to typical noises, hazardous materials, and fumes/odors
• Physical ability to perform maintenance on equipment for extended hours of time with continual mounting and dismounting throughout the workday
• Ability to adhere to personal protective equipment (PPE) policy and maintain individual PPE in a functional condition

This is a safety-sensitive position.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.