Rental Coordinator

Kirby-Smith Machinery, Inc. - Oklahoma City, OK; Oklahoma City (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading heavy equipment distributor in Oklahoma City is seeking a Rental Coordinator to manage equipment rentals and provide outstanding customer service. This role involves overseeing daily operations, managing personnel, and ensuring efficient equipment handling. Candidates should possess a high school diploma and relevant experience in heavy construction equipment.

Benefits

Medical, Dental & Vision Insurance

Paid time off and vacation

Short/Long Term Disability

Growth opportunities

Paid Training

Health and wellness

Above-average industry pay

Qualifications

• Two years of heavy construction equipment experience or comparable experience.
• Proficient with Microsoft Office - Word, Excel, PowerPoint, Outlook.
• Strong verbal and written communication skills.

Responsibilities

• Handling rental calls and coordinating equipment rentals.
• Completing rental contracts and all associated paperwork.
• Monitoring repairs and ensuring paperwork is complete and accurate.

Skills

Communication skills

Organizational skills

Customer service skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Who We Are

Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family.

Rental CoordinatorBenefits

• Medical, Dental & Vision Insurance
• Paid time off and vacation
• Short/Long Term Disability
• Growth opportunities
• Paid Training
• Family-owned and operated
• Health and wellness
• Above-average industry pay

Rental Coordinator Position Purpose

Responsible for the day-to-day handling of rental calls and coordinating equipment rentals according to specific guidelines and procedures.

Rental Coordinator Responsibilities

• Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
• Answers telephone and in-person requests for equipment rentals using high-level customer service skills
• Initiates Rental contracts. Completes all associated paperwork appropriately and timely, ensuring that all appropriate charges are billed to the customer according to company policies and procedures
• Oversees Rental personnel and their functions (yard technicians, detail technicians) and assign daily activities as needed to accomplish maximum department efficiency
• Schedules equipment deliveries, trainings, and the pickup of rental equipment through company drivers or outside contract transport services
• Ensures equipment is properly serviced and prepared for rental by effectively working with the Service department
• Monitors repairs and ensures all paperwork is complete, accurate and timely
• Monitors and tracks rental equipment inventory
• Prepares reports as needed
• Makes suggestions or recommendations to the Rental Manager; brings observed problems or issues to the attention of the Rental Manager and presents suggestions, and solutions to resolve the problem, if possible
• Performs other job-related duties as assigned
• Consistent and reliable on-site attendance

Rental Coordinator Minimum Qualifications

• High School Diploma or Equivalent
• Two (2) years of heavy construction equipment experience or comparable experience.
• Proficient with Microsoft Office - Word, Excel, PowerPoint, Outlook, and various web-based applications
• Strong verbal and written communication skills and organizational skills

Rental Coordinator Physical Requirements

• Pushes/Pulls/Lifts/Carries up to 50 pounds without assistance
• Physical ability to squat, twist, turn, bend, stoop, climb, and reach overhead
• Must be able to work in extreme heat or cold and wet, damp, dusty, or windy conditions and tolerate exposure to typical noises, hazardous materials, and fumes/odors
• Physical ability to perform maintenance on equipment for extended hours of time with continual mounting and dismounting throughout the workday
• Ability to adhere to personal protective equipment (PPE) policy and maintain individual PPE in a functional condition
  

Please Note: This position is considered safety-sensitive.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.