Renewable Energy Project Coordinator

Bearconstructioncompany; Rolling Meadows (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Bear Construction is seeking a Renewable Energy Project Coordinator to provide administrative, financial, and project coordination support for utility-scale, commercial, and distributed renewable energy projects. This role works closely with project managers, engineers, field personnel, utility providers, vendors, and subcontractors to ensure execution from pre-construction through closeout.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment while

Qualifications

• Administrative or project coordination experience, preferably in construction, energy, or engineering projects.
• Understanding of basic cost tracking and accounting principles.
• Highly organized with exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong customer service and communication skills with internal and external stakeholders.
• Proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
• Experience with project management software or ERP systems is preferred.

Responsibilities

• Support project management team, field personnel, subcontractors, utility companies, and office staff for successful solar and renewable energy project execution while ensuring accuracy, compliance and efficiency.
• Coordinate startup activities: collect and distribute required contract documents, permits, interconnection docs, insurance certificates, and compliance records.
• Maintain organized project files and electronic document control systems for permits, agreements, drawings, contracts and correspondence.
• Assist with project billing: gather supporting docs, track costs, process invoices, and support owner billing requirements.
• Assist weekly payroll processing, including certified payroll reporting and prevailing wage documentation when required.
• Coordinate project schedules and facilitate communication among managers, engineers, subcontractors, vendors, utilities, and field teams.
• Track milestones related to permitting, interconnection, procurement, inspections, commissioning and closeout.

Skills

Administrative coordination

Multitasking

Microsoft Office

Excel

Communication skills

Document control

Tools

ERP systems

Construction CM software

Document control platforms

Job description

TheRenewableEnergyProjectCoordinatorisresponsibleforprovidingadministrative,financial,andprojectcoordinationsupportforutility-scale,commercial,anddistributedrenewableenergyprojects.ThisroleworkscloselywithProjectManagers,Engineers,FieldPersonnel,UtilityProviders,Vendors,andSubcontractorstoensureprojectsareexecutedefficientlyfrompre-constructionthroughcloseout.TheProjectAdministratorplaysacriticalroleinmaintainingprojectdocumentation,supportingbillingandpayrollprocesses,trackingpermitsandutilityinterconnectionrequirements,coordinatingprojectcommunications,andensuringcompliancewithcontractual,regulatory,andcustomerrequirements.Theidealcandidateishighlyorganized,detail-oriented,andthrivesinafast-pacedenvironmentwhilesupportingthesuccessfuldeliveryofsolarandrenewableenergyprojects.

RESPONSIBILITIES

• WorkdirectlywiththeProjectManagementteam,fieldpersonnel,subcontractors,utilitycompanies,adofficestafftosupportthesuccessfulexecutionofsolarandrenewableenergyprojectswhilemaintainingaccuracy,compliance,andefficiency.
• Coordinateprojectstartupactivities,includingcollectionanddistributionofrequiredcontractdocuments,permits,utilityinterconnectiondocumentation,insurancecertificates,bondinginformation,prevailingwagerequirements,andcustomer-specificcompliancedocumentation.
• Maintainorganizedprojectfilesanddocumentcontrolsystems,ensuringallprojectrecords,permits,agreements,inspections,drawings,contracts,andcorrespondenceareaccuratelytrackedandstoredelectronically.
• Supportprojectbillingactivities,includingcollectionofsupportingdocumentation,trackingprojectcosts,processinginvoices,andassistingwithownerbillingrequirements.
• Assistwithweeklypayrollprocessing,includingcertifiedpayrollreportingandprevailingwagedocumentationwhenrequired.
• Coordinateprojectschedulesandfacilitatecommunicationbetweenprojectmanagers,engineers,subcontractors,vendors,utilityproviders,AHJs(AuthoritiesHavingJurisdiction),andfieldteams.
• Trackandmanagecriticalprojectmilestonesrelatedtopermitting,utilityinterconnection,procurement,inspections,commissioning,andprojectcloseout.
• MaintainprojectlogsincludingRequestsforInformation(RFIs),ChangeOrders,Submittals,EquipmentDeliveries,UtilityCorrespondence,InspectionReports,andCommissioningDocumentation.
• Assistwithprocurementactivities,includingpurchaseorders,equipmenttracking,materialdeliveries,andvendorcoordinationforsolarmodules,inverters,transformers,switchgear,andbalance-of-systemcomponents.
• Coordinatepermitsubmissions,utilityapplications,inspections,andcloseoutdocumentationtosupportprojectcompletionandenergization.
• Workcloselywithvendors,manufacturers,utilitycompanies,engineeringconsultants,andsubcontractorstoensuretimelycompletionofprojectdocumentationrequirements.
• Supportrenewableenergyprojectreportingandcompliancerequirementsrelatedtoincentiveprograms,taxcredits,renewableenergycertificates(RECs),andsustainabilityinitiatives.

QUALIFICATIONS

• Positive,proactive,andsolution-orientedattitude.
• Administrativeorprojectcoordinationexperience,preferablysupportingconstruction,energy,infrastructure,orengineeringprojects.
• Understandingofbasicaccountingprinciplesandprojectcosttracking.
• Highlyorganizedwithexceptionalattentiontodetailandfollow-through.
• Abilitytomanagemultipleprioritiesanddeadlinesinafast-pacedprojectenvironment.
• Strongcustomerserviceandcommunicationskillswiththeabilitytoworkeffectivelywithinternalandexternalstakeholders.
• ProficientinMicrosoftOfficeSuite,particularlyExcel,Outlook,Word,andTeams.
• Experiencewithprojectmanagementsoftware,documentcontrolplatforms,ERPsystems,orconstructionmanagementsoftwareispreferred.
• Dependable,adaptable,andcapableofhandlingchangingprojectpriorities.
• Constructionindustryexperiencepreferred.
• Experiencesupportingsolar,renewableenergy,utility-scale,distributedgeneration,batterystorage,EVinfrastructure,orotherenergy-relatedprojectsishighlydesirable.
• Familiaritywithconstructiondocumentation,permittingprocesses,utilityinterconnectionrequirements,andprojectadministrationbestpractices.
• Understandingofrenewableenergyprojectlifecycles,fromdevelopmentandpermittingthroughconstruction,commissioning,andcloseout,isaplus.
• Abilitytoprioritizeactivitiesinrealtimewhilemaintainingahighlevelofaccuracyandprofessionalism.
• Demonstratedabilitytocollaborateeffectivelywithprojectmanagers,engineers,fieldpersonnel,vendors,utilityrepresentatives,andcustomers.

BEARConstructionprovidesequalemploymentopportunitiestoallemployeesandapplicantsforemploymentandprohibitsdiscriminationandharassmentofanytypewithoutregardtorace,color,religion,age,sex,nationalorigin,disabilitystatus,genetics,protectedveteranstatus,sexualorientation,genderidentityorexpression,oranyothercharacteristicprotectedbyfederal,stateorlocallaws.