Remote Travel Planning & Coordination Specialist

Traveling with Mchaila; Buck (Lancaster County); On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Fully remote work environment

Flexible scheduling

Training and step-by-step guidance

Ongoing support and resources

Established systems and tools to stay

Job summary

Traveling with Mchaila is seeking a Travel Process Coordinator to organize client requests and travel arrangements from planning to final confirmation. The role emphasizes detailed organization, process adherence, and proactive follow-up in a fully remote environment.

The ideal candidate excels at managing multiple tasks, communicating clearly with clients, and learning new tools. Prior travel industry experience is not required, but customer service, administration, scheduling or hospitality

Qualifications

• Experience in travel industry is not required; customer service, administration, scheduling, organization or hospitality experience can be helpful.
• A detail-oriented person who keeps lists and follows a process to ensure nothing slips through the cracks.
• Self-motivated and dependable, able to work independently in a remote environment.

Responsibilities

• Coordinate travel planning tasks from initial request through completion.
• Organize client preferences, reservation details, and itinerary information.
• Research accommodations, transportation, activities, and destination options.
• Assist with booking-related tasks, confirmations, changes, and follow-ups.
• Keep client records and trip information accurate and up to date.
• Monitor outstanding details and ensure important tasks are completed.
• Communicate with clients to gather information and provide updates.
• Use online systems and digital tools to organize daily workflow.
• Identify missing information or details needing attention.
• Keep multiple client requests organized while meeting timelines.

Skills

Strong organizational skills

Time-management

Attention to detail

Clear professional communication

Experience with email and digitaltools

Multitasking in remote environment

Willingness to learn new systems

Job description

Traveling with Mchaila is seeking a Travel Process Coordinator to organize client requests and travel arrangements from planning to final confirmation. The role emphasizes detailed organization, process adherence, and proactive follow-up in a fully remote environment.

The ideal candidate excels at managing multiple tasks, communicating clearly with clients, and learning new tools. Prior travel industry experience is not required, but customer service, administration, scheduling or hospitality