Remote Technical Operations & Administrative VA

Humamaria

United States

Remote

USD 28,000 - 34,000

Full time

14 days+

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Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Supportive community

Job summary

20four7VA is seeking offshore independent contractors for CPT-11503 Technical Operations & Administrative Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote). You will assist with technical report review, spreadsheet creation, document formatting, email monitoring, file organization, and recurring administrative coordination.

The candidate should have an engineering/technical background and strong Excel/Word skills, with excellent English communication.

Qualifications

Engineering/technical background strongly preferred.
Civil, mechanical, electrical, or similar engineering education/experience is a strong plus.
Construction‑industry experience may substitute for direct engineering experience.
Strong Microsoft Excel skills required.
Strong Microsoft Word skills required.
Adobe Acrobat/PDF document‑management experience preferred.
Technical report or document‑review experience preferred.
Strong file‑management and organizational skills.
Excellent English communication

Responsibilities

Review technical reports for completeness, consistency, formatting, and obvious errors.
Assist with corrections and revisions based on client direction.
Understand the general technical context of reports beyond grammar.
Format reports and supporting documentation.
Review and organize technical documents.
Prepare documents for manager's final review.
Ensure materials follow internal standards.
Draft technical reports from manager notes with review.
Review incoming reports and update emails for completeness and consistency.
Flag unclear details for manager clarification.
Create and maintain advanced Excel spreadsheets.
Organize and manipulate technical and project data.
Format spreadsheets and reports for internal use.
Assist with calculations and recurring data-management tasks.
Prepare organized information for manager and team review.
Review spreadsheets and reports for missing information and inconsistencies; flag issues.
Serve as a direct administrative assistant to the Mechanical Division Manager.
Monitor the manager's email and flag important items.
Assist with email organization and recurring follow-up.
Support six additional technical team members as directed.
Track outstanding documents and assignments.
Help ensure work is properly organized before routing through the manager for final review.
Monitor the manager’s incoming emails and flag urgent messages.
Track and follow up on outstanding requests for approx. six team members.
Follow up with team members to ensure requests are acknowledged and tasks completed.
Upload and organize files within OneDrive.
Maintain consistent folder and document organization.
Save and retrieve reports and attachments.
Assist with remote access to organized information while traveling.
Maintain current versions of documents and reports.