Remote Part-Time Client Operations & Admin VA

Humamaria; United States; Remote; USD 25,000 - 34,000; Part time

Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Supportive community

Job summary

20four7VA is seeking an offshore independent contractor for a part-time Business Support VA to assist with client communication, invoicing, and document management. The role focuses on well-defined operational tasks within established workflows and SOPs, with opportunities to expand as processes mature.

You will help drive efficiency, maintain organized records, and support client service delivery across email, invoicing, and project coordination.

Qualifications

• Administrative, executive assistant, customer service, or operations experience required.
• Senior-level experience preferred with ability to work independently.
• Strong judgment, initiative, and problem-solving skills.
• Learn processes quickly and manage responsibilities with minimal supervision.

Responsibilities

• Monitor and assist with client email communications.
• Respond to routine questions using client-provided information and templates.
• Follow up on outstanding information and documentation.
• Draft professional client-facing emails and follow-ups.
• Prepare and organize invoice documentation and track payment status.
• Update HubSpot records and client information.
• Track client matters through established workflows.
• Review and format client-facing documents.

Skills

Independent worker

Excellent English writing

Organized

Customer service

Project coordination

Email communication

Problem solving

Documentation

CRM (HubSpot)

Excel / Google Sheets

Tools

HubSpot

Microsoft Outlook

Google Sheets

Microsoft Excel

Microsoft Office / Google Workspace

Job description

20four7VA is seeking an offshore independent contractor for a part-time Business Support VA to assist with client communication, invoicing, and document management. The role focuses on well-defined operational tasks within established workflows and SOPs, with opportunities to expand as processes mature.

You will help drive efficiency, maintain organized records, and support client service delivery across email, invoicing, and project coordination.