Remote Subcontracts Administrator – Federal Contracts

Ahtna, Inc.; Anchorage (AK); On-site; USD 86,189 - 106,012; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with match

Paid Time Off

Company-paid holidays

Job summary

Ahtna, Inc. is seeking a Subcontracts Administrator to manage the award-to-closeout lifecycle for government and commercial contracts in Anchorage, AK. This role focuses on FAR/DFARS flow-downs, compliance, and timely subcontract execution with internal teams.

The position emphasizes data-driven processes, audit readiness, and coordination across Contracts, Program Management, and Finance. Telecommute eligibility is noted, with a Monday–Friday schedule and competitive benefits.

Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, Supply Chain Management, Finance, or related field.
• 3+ years of experience with prime contract or subcontract administration in a government contracting environment.
• Experience with FFP, CPFF, IDIQ, and T&M contracts.
• Experience with Commercial contracts and contract negotiation.
• Experience processing subcontract modifications and change support.
• Working knowledge of FAR, DFARS, and flow-down requirements.
• Knowledge of Service Contract Act and Davis Bacon Act.
• Proficient with Microsoft Office, including SharePoint, Outlook, Excel, and Word.
• Experience with computerized accounting software, preferably Deltek Costpoint.
• Strong organizational, analytical, and communication skills.
• Must provide a resume

Responsibilities

• Administer subcontracts from award through closeout with minimal supervision.
• Assess proposed subcontractors and vendors for strategic alignment.
• Draft, review, and process subcontract agreements, purchase orders, modifications, funding actions, and extensions.
• Develop and monitor compliance with FAR, DFARS, and supplemental flow downs.
• Ensure subcontract terms and conditions comply with FAR/DFARS and prime contract requirements.
• Support subcontract change management, including scope, funding, and schedule modifications.
• Gather and maintain subcontractor deliverables including bonding and insurance documents.
• Support Contracts and Program Managers with price and equitable adjustments.
• Collaborate with Contracts and Program Managers to draft and issue routine and non-routine subcontractor correspondence and notices.
• Coordinate subcontract actions with Contract Managers, Program Managers, and Finance.
• Monitor subcontract performance, funding, deliverables, and key dates.
• Maintain audit-ready subcontract files and documentation.
• Identify compliance issues, risks, or inconsistencies and escalate appropriately.
• Support proposal efforts, subcontractor onboarding, and closeout activities.
• Maintain a service-oriented approach in all interactions, emphasizing responsiveness, clear communication, and accountability to ensure a positive internal and external customer experience.
• Support organizational transformation initiatives, including process improvements, system enhancements, and operational standardization efforts.
• Adapt to evolving business needs and contribute to the refinement of procedures and best practices.
• Collaborate cross-functionally to implement changes and ensure alignment with strategic objectives.

Skills

MS Office

Deltek Costpoint

Contract administration

Communication

Analytical

Education

Bachelor’s degree in business administration or related field

Tools

Deltek Costpoint

Job description

Ahtna, Inc. is seeking a Subcontracts Administrator to manage the award-to-closeout lifecycle for government and commercial contracts in Anchorage, AK. This role focuses on FAR/DFARS flow-downs, compliance, and timely subcontract execution with internal teams.

The position emphasizes data-driven processes, audit readiness, and coordination across Contracts, Program Management, and Finance. Telecommute eligibility is noted, with a Monday–Friday schedule and competitive benefits.