Remote Senior Legal Exec Assistant / Paralegal (CRE)

Insideoutva; Idaho, United States, Northern America, Americas; Hybrid; USD 22,000 - 25,000; Full time

Job summary

Insideoutva is seeking a Senior Legal Executive Assistant / Paralegal for a fully remote role to support the business owner in a prominent commercial real estate group. You will manage complex legal documents, coordinate with external counsel, and oversee contract administration while supporting executive scheduling and strategic administration.

The ideal candidate has 10–15 years of experience, exceptional English, high integrity, advanced Excel skills, and the ability to work autonomously in a

Qualifications

• 10–15 years of paralegal/legal executive assistant experience, preferably in commercial real estate or corporate law.
• Deep familiarity with legal terminology, contract structures, and document drafting.
• Advanced Excel proficiency with complex workbooks.
• Excellent written and spoken English.
• High integrity and discretion.

Responsibilities

• Prepare, review, organize, and manage complex legal documents, commercial real estate contracts, leases, demand letters, settlement agreements, and sensitive corporate files.
• Establish strict document-management protocols to guarantee accuracy, compliance, and absolute confidentiality.
• Proactively manage and follow up with external attorneys to secure outstanding contract reviews, legal filings, background screenings, and critical deliverables on schedule—removing the operational mental load from the business owner.
• Coordinate seamlessly with lenders, title companies, appraisers, surveyors, insurance providers, and third-party consultants to support transaction closings and due diligence processes.
• Organize exhibits, litigation support documents, correspondence logs, witness files, demand letters, small claims documentation, and evidentiary materials.
• Serve as a trusted operational right hand to the owner, taking charge of executive communications, complex scheduling, high-priority business initiatives, and daily workflow oversight.
• Input and track operational action items within project management platforms (e.g., Hubstaff, Cadence) to maintain full transparency, complete oversight, and daily accountability across all active initiatives.
• Collaborate with operations, shared-services teams, and external consultants to keep real estate development projects moving forward smoothly.

Skills

Paralegal / Legal EA

Contract management

Advanced Excel

English fluency

Autonomy

Problem solving

Tools

Hubstaff

Cadence

Microsoft Office

Job description

Insideoutva is seeking a Senior Legal Executive Assistant / Paralegal for a fully remote role to support the business owner in a prominent commercial real estate group. You will manage complex legal documents, coordinate with external counsel, and oversee contract administration while supporting executive scheduling and strategic administration.

The ideal candidate has 10–15 years of experience, exceptional English, high integrity, advanced Excel skills, and the ability to work autonomously in a