Remote Records Digitization & QA Coordinator

University of California, Berkeley; Berkeley (CA); Hybrid; USD 43,000 - 44,000; Full time

Job summary

University of California, Berkeley is seeking a Records Digitization Coordinator to support the HR Records team. The role involves boxing, inventorying, filing, scanning, and QA tasks to ensure digitized records are accurate and properly stored.

Responsibilities include coordinating digitization activities, vendor transfers, and progress reporting, while utilizing Perceptive Content and Smartsheets to monitor data and status.

Qualifications

• Proficiency with spreadsheets, including formulas and pivot tables, to track, analyze, and report data.
• Ability to process, organize, track, and quality check large volumes of records promptly.
• Strong interpersonal and communication skills to share QA findings with staff and partners.
• Attention to detail and ability to identify discrepancies in records and data.
• Strong written and verbal communication, organizational and time management skills.
• Ability to handle sensitive and confidential HR records according to procedures.

Responsibilities

• Coordinate records digitization activities, preparing boxes, applying barcodes, documenting inventory, and tracking progress.
• Schedule transfers of records to the digitization vendor and monitor progress.
• Review digitized records in Perceptive Content for quality and proper storage.
• Perform quality assurance to ensure legible, complete records and correct formats.
• Identify issues and communicate necessary corrections to teams.
• Maintain accurate records of digitization status and completed work.
• Maintain project tracking spreadsheets and prepare monthly progress reports.
• Use spreadsheets and pivot tables to organize, reconcile, and report data.
• Coordinate equipment, supply, or system needs with internal teams or vendors.
• Collaborate with Imagine Team to address Perceptive Content issues.
• Provide guidance on digitized file quality and placement within Perceptive Content.
• Support HR Records with filing, organization, and confidential handling.

Skills

Spreadsheets with formulas & pivot

Attention to detail

Communication skills

Time management

Confidential records handling

Education

High School diploma

Tools

Perceptive Content

Smartsheets

Job description

University of California, Berkeley is seeking a Records Digitization Coordinator to support the HR Records team. The role involves boxing, inventorying, filing, scanning, and QA tasks to ensure digitized records are accurate and properly stored.

Responsibilities include coordinating digitization activities, vendor transfers, and progress reporting, while utilizing Perceptive Content and Smartsheets to monitor data and status.