Remote Records Digitization Coordinator

University of California; Berkeley (CA); Hybrid; USD 43,000 - 44,000; Full time

Job summary

The Records Digitization Coordinator at University of California, Berkeley plays a key role in the HR Records team, focusing on boxing, inventorying, filing, scanning, and quality checking digitized records.

The role supports project tracking, vendor coordination, and procedural guidance, with up to 4 days/week remote work within the United States. A 6-month, full-time Limited position is offered with UC benefits.

Qualifications

• Thorough knowledge of administrative procedures and data tracking and reporting.
• Ability to process, organize, track, and quality check large volumes of records timely.
• Strong interpersonal and written communication to provide QA guidance to staff and partners.
• Demonstrated attention to detail and ability to identify discrepancies in records and data.

Responsibilities

• Coordinates records digitization activities, preparing records boxes, applying barcodes, documenting inventory, and tracking information.
• Manages scheduling and transfer of records boxes to the digitization vendor and tracks progress.
• Reviews digitized records in Perceptive Content and monitors project progress.
• Performs quality assurance to ensure legible, complete documents in the correct format and location.
• Communicates corrections to teams and maintains accurate digitization records.
• Maintains project tracking via spreadsheets and Smartsheets and prepares monthly progress reports.

Skills

Administrative procedures

Spreadsheets and data tracking

Interpersonal communication

Attention to detail

Confidential records handling

Time management

Education

High School diploma or equivalent

Tools

Perceptive Content

Smartsheets

Job description

The Records Digitization Coordinator at University of California, Berkeley plays a key role in the HR Records team, focusing on boxing, inventorying, filing, scanning, and quality checking digitized records.

The role supports project tracking, vendor coordination, and procedural guidance, with up to 4 days/week remote work within the United States. A 6-month, full-time Limited position is offered with UC benefits.