Remote Quality System & Document Control Specialist

K-Recruiting GmbH; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

K-Recruiting GmbH is seeking a Quality System Specialist to support document control and change management in a regulated life sciences setting. The role is remote within the US for a 6-month contract, requiring 5 days per week of work.

You will manage document workflows, coordinate reviews, and maintain lifecycle records to ensure GMP compliance. The position emphasizes collaboration across functions, attention to detail, and strong experience with EDMS/eQMS platforms.

Qualifications

• Associate degree required; bachelor’s degree preferred in Quality, Life Sciences, Business Administration, or a related field.
• 5+ years of experience in document control, quality systems, records management, and change control within a regulated pharmaceutical, biotechnology, medical device, or similar environment.
• Strong hands-on experience with Veeva Vault QualityDocs and other EDMS/eQMS platforms (TrackWise, MasterControl, SharePoint, or similar).
• Extensive experience coordinating change controls and cross-functional document approval workflows.
• Demonstrated ownership of GMP-controlled documentation and records management processes.
• Strong attention to detail, organization, and follow-through.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong knowledge of document control principles, records management practices, change control processes, and quality system requirements.
• Understanding of Good Documentation Practices and regulated quality environments.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Strong written and verbal communication skills.
• Ability to collaborate effectively across functional areas and appropriately escalated issues.

Responsibilities

• Manage the end-to-end routing of controlled documents through established review and approval workflows.
• Coordinate document reviews with subject matter experts, process owners, and approvers.
• Monitor document status and follow up with stakeholders to support adherence to approval timelines.
• Review document submissions for completeness, formatting, version control, and procedural requirements.
• Maintain document control records and support accurate document lifecycle management.
• Support document issuance, publication, archival, and obsolescence activities.
• Assist document authors with templates, formatting standards, and document management best practices.
• Facilitate administrative activities associated with change control records within the electronic Quality Management System (eQMS).
• Review change requests for completeness and required supporting documentation before workflow progression.
• Route change controls through required review and approval paths.
• Track approvals, implementation activities, action items, and closure milestones.
• Monitor change control progress and communicate status updates to stakeholders.
• Support Change Review Board or similar governance meetings by preparing materials, documenting minutes, and tracking actions.
• Confirm associated document updates are appropriately linked to approved change records.

Skills

Veeva Vault QualityDocs

EDMS/eQMS

Document control

Change control

Quality systems

GMP documentation

MS Office

Education

Associate degree

Bachelor’s degree preferred

Tools

TrackWise

MasterControl

SharePoint

Job description

K-Recruiting GmbH is seeking a Quality System Specialist to support document control and change management in a regulated life sciences setting. The role is remote within the US for a 6-month contract, requiring 5 days per week of work.

You will manage document workflows, coordinate reviews, and maintain lifecycle records to ensure GMP compliance. The position emphasizes collaboration across functions, attention to detail, and strong experience with EDMS/eQMS platforms.