Remote Purchasing Coordinator & Vendor Support

IVANS Insurance Solutions; Chicago (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Wellness days

Birthday bonus

Job summary

IVANS Insurance Solutions is seeking a Purchasing Coordinator to join our Accounting Team. You will support day‑to‑day purchasing activities, process requests, maintain records, liaise with vendors and internal departments, and assist with follow‑up on purchasing matters.

Salary range is $45,000-$55,000 USD. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a professional manner.

Qualifications

• High school diploma (or equivalent); coursework or experience in business is an asset.
• Experience in purchasing, accounts payable, accounting support, administrative support, or a similar office environment.
• Strong Microsoft Excel skills, including data entry, spreadsheet maintenance, and tracking/reporting.
• Excellent communication, organization, and multitasking abilities, with strong attention to detail and accuracy.
• Professional, collaborative, and dependable, with the ability to handle confidential information appropriately.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation.
• Coordinate with vendors and internal teams to resolve inquiries and follow up on outstanding items.
• Maintain accurate purchasing records, tracking logs, and ensure documentation is complete, approved, and compliant.
• Support invoice, vendor, and purchasing inquiries while managing multiple priorities and deadlines.
• Own Canadian Fixed Asset administration, provide backup support for US Fixed Assets, and contribute to process improvements.

Skills

Excel

Communication

Organization

Multitasking

Confidentiality

Education

High school diploma

Business coursework

Tools

NetSuite

Job description

IVANS Insurance Solutions is seeking a Purchasing Coordinator to join our Accounting Team. You will support day‑to‑day purchasing activities, process requests, maintain records, liaise with vendors and internal departments, and assist with follow‑up on purchasing matters.

Salary range is $45,000-$55,000 USD. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a professional manner.