Remote Proposals & Contracts Lead – Early Phase

Parexel; Austin (TX); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Tuition Reimbursement

Vacation/Holiday/Sick Time

Flexible Spending & Health Savings

Work/Life Balance

401(k) with Company match

Pet Insurance

Job summary

Parexel is seeking a Proposal and Contract Manager with Early Phase clinical experience for a remote US role. You will lead RFP responses, coordinate SMEs, develop proposals and budgets, and support contract preparation, negotiation, and signature across Operations, Legal, Finance, and Business Development.

You will work with global teams to deliver accurate, compelling client materials, manage timelines, and mentor colleagues while contributing to process improvements in a dynamic clinical

Qualifications

• Bachelor's degree in Life Science, Business, Languages, or equivalent.
• 4-6 years of experience in project support, finance, contracting, or proposals within a CRO or life sciences environment.
• Strong experience in proposals and/or contracts in CRO or life sciences environment; finance experience may be suitable with proposal or contracting experience.
• Broad experience with proposal and contract management principles, contractual terms, pricing structures, pricing tools, and data systems such as Salesforce.
• Strong understanding of the operational aspects of clinical study conduct across different regions of the world.
• Knowledge of client contract processes, account management, reporting, cash flow, and revenue recognition.
• Comprehensive knowledge of Windows, Word, Excel, Outlook, and databases.
• Fluency in written and spoken English, including the ability to communicate and negotiate effectively with clients.
• Ability to work from home and to work irregular or extended hours when needed to meet client proposal deadlines.

Responsibilities

• Own the end-to-end RFP process, from receipt and analysis of RFP documentation through final delivery.
• Analyze study protocols or synopses, engage subject matter experts, and coordinate inputs.
• Prepare and revise proposals and budgets in response to RFPs and client revisions.
• Identify barriers and risks that could affect RFP completion and implement mitigation strategies to meet deadlines.
• Obtain third-party quotations as needed and ensure proposals and budgets align with the RFP and client specs.
• Manage contract activities for assigned accounts by coordinating stakeholders.
• Develop account-specific contracting standards and negotiate with clients as appropriate.
• Create, negotiate, and finalize contracts in accordance with SOPs.
• Amend project and client budgets with clear rationale for cost changes.
• Lead internal and client meetings, negotiate costs and terms toward signature dates.
• Prepare contract documents from Parexel templates with input from Finance, Tax, Legal, and other stakeholders.
• Maintain complete documentation and map client bid grids; support process improvements.

Skills

Proposal management

Contract management

Budgeting

RFP analysis

Negotiation

Cross-functional collaboration

English fluency

Education

Bachelor's degree in Life Science, Business, Languages, or equivalent

MBA (Preferred)

Tools

Salesforce

Microsoft Office (Word, Excel, Outlook)

Databases

Job description

Parexel is seeking a Proposal and Contract Manager with Early Phase clinical experience for a remote US role. You will lead RFP responses, coordinate SMEs, develop proposals and budgets, and support contract preparation, negotiation, and signature across Operations, Legal, Finance, and Business Development.

You will work with global teams to deliver accurate, compelling client materials, manage timelines, and mentor colleagues while contributing to process improvements in a dynamic clinical